Report Summary
Issued 12 June 2025, this FOI response confirms membership of the Resources Committee is publicly available and explains a contract register and related information is not held by the Scottish Police Authority. Advice is provided that Police Scotland may hold information.
To access the full document please open the PDF document above.
To view as accessible content please use the sections below. (Note that some tables and appendixes are not available as accessible content).
Request
Your request for information dated 11 June 2025 is copied below.
I am submitting a Freedom of Information request in relation to your organisation’s contract register, procurement strategy, and key contact information.
- Contract Register
Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.
Where available, we are particularly interested in the following fields (though this is not a strict requirement):
- Contract Title
- Supplier Name
- Estimated Spend (Total or Annual)
- Contract Duration and Total Period (including extensions)
- Contract Start and Expiry Dates
- Review Date
- Contract Description
- Contract Owner (Name, Job Title, Contact Details if available)
- Contract Notes
- Managing Department
- Award Date
- Participating Organisations
- Procurement Category
- Framework or Tender References
- Central Purchasing Body
- Classification Codes (CPV, Pro-Class, etc.)
Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.
- Total Number of Active Contracts
Please confirm the total number of contracts currently listed as active.
- Procurement Strategy (2025/2026)
Please provide your organisation’s Procurement Strategy for 2025/2026.
- If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
- If any parts are redacted, please identify the redacted sections and the reason.
- Contact Information
If possible, please provide the name, job title, phone number, and email address for the following roles:
- Responsible officer for API access or data sharing (if applicable)
- Individual managing the contract register
- Finance Director
- Head/Director of Procurement or Purchasing
- Head/Director of ICT
- Head of Estates and Facilities
- Relevant Committee Member, Councillor, or Board Member for Procurement/Finance
If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.
