Report Summary
This report provides members of the Scottish Police Authority Resources Committee with an an update in relation to the ongoing Benefits Management and tracking within the Police Scotland Change Programme. This was presented for discussion at the meeting on 13 August 2025.
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Meeting
The publication discussed was referenced in the meeting below
Resources Committee - 13 August 2025
Date : 13 August 2025
Location : online
Further Detail
On 17th June 2025 we provided the SPA Resources Committee Board with the Q4 2024/2025 update on the transformational benefits created to date in regards to Cashable, Officer Efficiency and Staff Efficiency savings.
This report is to provide a summary of the progress in Q1 2025/26 and detail any movements since that report.
To ensure appropriate scrutiny is applied in relation to any movement on benefits there is a full report taken to Police Scotland Change Board each month along with any relevant Change Requests.
The following have been updated since the last report:
• Cashable Planned values have decreased by £637k from £12.437m to £11.799m due to the approval of a Change Request for Office 365.
• Cashable Forecast values have decreased by £110k from £11.724m to £11.613m to the approval of a Change Request for Office 365.
• Cashable Actual values have remained static at £2.551m as savings for 2024/25 are pending validation by Finance.
• Officer Efficiencies Planned have decreased by £112.7k hours from 527k hours to 414k hours due to the approval of a Change Request for GDPR.
• Officer Efficiencies Forecast have decreased by £112.7k hours from 527k hours to 414k hours due to the approval of a Change Request for GDPR.
• Officer Actual values have increased by 27,515 hours from 64,227 hours to 91,742 hours as the final 2024/25 results for CERP were confirmed.
• Staff Efficiencies Planned values have increased by 88 hours from 211.1k hours to 211.2k hours due to the approval of the EPR for LAS.
• Staff Efficiencies Forecast values have increased by 88 hours from 211.1k hours to 211.2k hours due to the approval of the EPR for LAS.
• Staff Efficiencies Actual have remained static at 0 hours.
Approach to benefits realisation and organisational design
As previously advised, work to review and enhance benefits realisation and the product set surrounding it is underway through both Operation Evolve workstream and also the revised model for policing activity.
The main focus here is the approach and mechanics to action organisational change from delivered benefits.
This will facilitate decision making and visibility around any changes in service design and/or resource that is realised following the deliver of transformation and the identified benefits.
This work needs to be aligned with organisational vision, priorities, and overall resource management approach.
Work is progressing and the committee will be kept up to date as it develops and via the broader workstreams around the revised policing models.
