Report Summary
Issued 31 October 2025, this FOI response relates to the Authority and Police Scotland's use of Microsoft Office 365. Partial disclosure, some information refused or not held.
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Response
The Scottish Police Authority has considered your request under the Freedom of Information (Scotland) Act (FOISA).
The Authority can confirm that information is held.
The following information is provided as appendices.
- Scottish Police Authority correspondence to the Information Commissioner’s Office dated 1 September 2025, providing updated Data Protection Impact Assessment - Microsoft Office 365 (O365) Project.
- Information Commissioner’s Office response to Scottish Police Authority dated 7 October 2025 regarding correspondence of 1 September and updated DPIA.
Some information has been redacted where this is third-party personal information. This exemption is absolute and does not require application of the public interest test. While you may have a legitimate interest in disclosure of this information, it is our view that those interests are overridden by the interests or fundamental rights and freedoms of the data subjects.
