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Authority Meeting

Date : 29 September 2021
Time : 10:00
Location : Video Conference

The Scottish Police Authority is following national guidelines in relation to Coronavirus (COVID-19) and this is having an impact on how we are conducting our business. For the foreseeable future, all essential business of the Authority and its committees will be conducted via video conference. You can watch the Authority's proceedings, live or recorded, on the following link: Authority Meeting - September 2021 on Livestream

 

AGENDA

1. Introduction and Welcome:
1.1 Chair’s Opening Remarks
1.2 Apologies
1.3 Declarations of Interest
1.4 Any Other business
1.5 Decision on taking business in private (Items 13-16)

2. Minute and Actions from previous meeting:
2.1 Minute from meeting held on 25 August 2021 for approval
2.2 Rolling Action Log and Matters Arising
2.3 Decisions since last meeting

3. SPA Chair’s Report
a) Report for Discussion presented by the SPA Chair
b) Committee and Oversight Group Reports for Discussion presented by Committee and Oversight Group Chairs

4. Chief Constable’s Report
Report for Discussion presented by the Chief Constable

5. SPA Chief Executive’s Report
Report for Discussion presented by SPA Chief Executive

6. 5 Year Financial Plan
Report Recommended from the Resources Committee for Approval presented by Chief Financial Officer, Police Scotland

7. Capital Strategy
Report Recommended from the Resources Committee for Approval presented by Chief Financial Officer, Police Scotland

8. Procurement Strategy
Report Recommended from the Resources Committee for Approval presented by Chief Financial Officer, Police Scotland

9. Forensic Services Strategy
Report Recommended from the Forensic Services Committee for Approval presented by Head of Strategy and Change, SPA Forensic Services

10. Gaelic Language Plan
10.1 SPA Gaelic Language Plan
Report for Approval presented by the SPA Chief Executive
10.2 Police Scotland Gaelic Language Plan
Report for Discussion presented by Chief Superintendent, Partnership, Prevention and Community Wellbeing

11. Police Scotland Equality, Diversity, Inclusion and Human Rights Independent Review Group
Report for Discussion, presented by Mr Robin Iffla, Chair of the Equalities Independent Review Group, and Chris Creegan, Vice Chair of the Equalities Independent Review Group.

12. 26th Conference of the Parties (COP26)
Report for Discussion presented by Assistant Chief Constable, Conference of the Parties

The following items will be taken in private

13. Minute from previous meeting:
13.1 Minute for approval relating to items held in private on 25 August 2021

14. Annual Report and Accounts for the Year to 31 March 2021:
14.1 Draft Annual Report and Accounts for the Scottish Police Authority for the Year to 31 March 2021
Report Recommended from the Audit, Risk and Assurance Committee for Approval presented by the SPA Chief Executive and the Chief Financial Officer, Police Scotland
14.2 Draft Audit Scotland 2020/21 Annual Audit Report to Members and the Auditor General for Scotland
Report for Discussion presented by Audit Director, Audit Scotland

15. Referrals from Resources Committee for Approval
15.1: Business Cases
15.1.1 Forensic Services 2026 Programme FBC

15.2: Estates and Leases
15.2.1 Ayr Short Term Accommodation
15.2.2 St Katherines Centre Point Lease

16. Police Officer and Staff Pay Award
Report for approval by SPA Chief Executive

Notes
Subject to agreement by the Authority at agenda item 1 above, items of business will be considered in private for the reasons noted below:
Items 13, 14, 15 and 16 in accordance with the SPA’s Standing Orders section 20.
Circumstances in which meetings may be held in private include where:
• information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is a risk of a breach of data protection legislation.
• public discussion of the information may prejudice any police operation or the prosecution of offenders.
• disclosure of information could prejudice national security.
• matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the Authority or to a third party.
• an obligation of confidentiality exists in respect of the information to be discussed.
• confidential commercial or financial information not already in the public domain could be disclosed.
• proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered.
• discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.
• other, exceptional circumstances exist that would justify considering the matter in private, such circumstances to be agreed by the Board and included in the minute of the meeting