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25 November 2020

Date : 25 November 2020
Time : 09:30 hrs
Location : Video Conference

The Scottish Police Authority is following national guidelines in relation to Coronavirus (COVID-19) and this is having an impact on how we are conducting our business. For the foreseeable future, all essential business of the Authority and its committees will be conducted via video conference. You can watch the Authority's proceedings, live or recorded, on the following Livestream link: https://livestream.com/spa/25nov2020

The agenda will be published at least seven working days ahead of the meeting with papers published three working days ahead of the meeting.

1. Introduction and Welcome:
1.1 Interim Chair’s Opening Remarks
1.2 Apologies
1.3 Declarations of Interest
1.4 Any Other business
1.5 Decision on taking business in private (Items 14-21)

2. Minute and Actions from previous meeting:
2.1 Minute from meeting held on 30 September 2020 for approval
2.2 Rolling Action Log and Matters Arising
2.3 Decisions since last meeting

3. SPA Interim Chair’s Report
Report for Discussion presented by the SPA Interim Chair

4. Chief Constable’s Report
Report for Discussion presented by the Chief Constable

5. SPA Interim Chief Executive’s Report
Report for Discussion presented by SPA Interim Chief Executive

6. Mental Health Demand
Report for Discussion presented by Deputy Chief Constable, Local Policing

7. Brexit Contingency Planning

Report for Discussion presented by Deputy Chief Constable – Local Policing

8. Forensic Services Performance Report Quarter 2 2020
Report for Discussion presented by the SPA Director of Forensic Services

9. Policing Performance Report Quarter 2 2020
Report for Discussion presented by the Deputy Chief Constable – People & Professionalism

10. Financial Performance Report Quarter 2 2020
Report for Discussion presented by the Chief Financial Officer, Police Scotland

11. Health, Safety and Wellbeing:
11.1 Health & Safety Report Quarter 2 2020
Report for Discussion presented by Deputy Chief Constable, People & Professionalism
11.2 Wellbeing Report Quarter 2 2020
Report for Discussion presented by Director of People and Development, Police Scotland

12. Strengthening our Governance and Accountability
Report for Approval presented by the SPA Senior Solicitor

13. Committee and Oversight Group Reports
Report for Discussion presented by the Committee and Oversight Group Chairs

The following items will be taken in private

14. Minute and Actions from previous meeting:
14.1 Minute for approval relating to items held in private on 30 September 2020
14.2 Rolling Action Log and Matters Arising

15. Referrals from Resources Committee for Approval
15.1 Finance:
15.1.1 COP26 Budget
15.1.2 VR/VER Terms 2021/22
15.2 Estates:
15.2.1 Co-location request Crieff
15.2.2 Request to declare Surplus Grantown on Spey and Alten Place, Culloden
15.2.3 Co-location of Maybole Police Station to South Ayrshire Council New School Community Hub
15.3 Full Business Cases:
15.3.1 Chief Data Office – Target Operating Model
15.3.2 Master Data Management
15.3.3 Force Wide Analytics Platform
15.3.4 GDPR – Structured and Unstructured Data
15.4 Contract Awards:
15.4.1 Provision of a Vehicle Hire Services
15.4.2 Data Drives Digital Projects
15.4.3 Vehicle Recovery Scheme
15.4.4 Extension of National Payroll
15.4 Contract Awards cont:
15.4.5 Airwave Solution for COP26
15.4.6 Staging Posts for COP26

16. Morbid Toxicology Service Transition
Report for Approval presented by the SPA Director of Forensic Services

17. Spending Review
Report for Discussion presented by the SPA Chief Executive and Chief Financial Officer

18. Police Scotland Senior Leadership Team Changes
Report for Approval presented by the Chief Constable

19. SPA Executive Team Pay and Grading
Report for Approval presented by the SPA Head of HR Governance

20. SPA Chief Executive Recruitment
Report for Approval presented by the SPA Head of HR Governance

21. SPA2020 Update
Report for Approval presented by the SPA Interim Chief Executive

Notes:

Subject to agreement by the Authority at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 14-21 in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure.
• 21 d) matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.