Skip to site content Skip to main menu

25 March 2020

Date : 25 March 2020
Time : 10:00 hrs
Location : Telephone Conference

Coronavirus (COVID-19) is placing an unprecedented and dynamic set of challenges on individuals and organisations across the UK and beyond.  The Scottish Police Authority is following national guidelines and this is having an impact on how we will be able to conduct our business in the immediate period.
For the foreseeable future, all essential business of the Authority or its committees will be conducted via video or telephone conference with participating members and senior officers dialing in from various locations. As a result, there will be no facilities for stakeholders or members of the public to attend and observe Authority or committee meetings.
It also means that we will be unable to livestream the Authority meetings for interested observers to either watch live or in recorded format at a later date. We are currently exploring technical options for uploading audio recordings of the public sessions of Authority meetings. 
As you will appreciate, this is an unprecedented situation and we hope to be able to revert to business as usual as soon as possible when it is safe to do so.
Until such time, all agendas and papers for meetings will continue to be published in advance of meetings. The papers for this meeting will be available on Friday 20 March in advance of the meeting.
A full minute will also be published once it has been approved.  

AGENDA


1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 19 February 2020 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 12-15)
- Decisions since last meeting

2. SPA Vice Chair’s Report
Report for Discussion presented by the SPA Vice Chair

3. Chief Constable’s Report
Report for Discussion presented by the Chief Constable

4. Police Scotland’s Response to COVID-19
Report for Discussion presented by the Deputy Chief Constable Crime and Operations

5. SPA Interim Chief Executive’s Report
Report for Discussion presented by Director of Communication and Relationships

6. 26th Conference of the Parties (COP26)
a) Report for Discussion presented by SPA Member Tom Halpin, Chair of the SPA Policing of COP26 Oversight Group
b) Report for Discussion presented by Deputy Chief Constable – Local Policing

7. Policing Performance October - December 2019
a) Report presented by the Chief Constable
b) Report for Discussion presented by SPA Member Martyn Evans, Chair of the Policing Performance Committee

8. Strategic and Annual Planning:
a) Draft Strategic Police Plan (2020)
Report for Approval presented by the SPA Director of Strategy, Performance and Assurance
b) Draft Annual Police Plan 2020/21
Report for Discussion presented by the Chief Constable
c) Draft SPA Corporate Plan 2020-2023
Report for Approval presented by the Director of Strategy, Performance and Assurance

9. Scottish Police Authority Budget 2020/21
Report for Approval presented by the Chief Financial Officer, Police Scotland

10. Strengthening Governance and Accountability
a) SPA Whistleblowing Policy
Report submitted for Approval presented by the Director of Communication and Relationships
b) Amendments to SPA Corporate Governance Framework
Report for Approval presented by SPA Senior Solicitor
c) Internal Audit Plan
Report recommended by the Audit Committee for Approval and presented by Scott Moncrieff, SPA’s Internal Audit Partner

11. Committee and Oversight Group Reports
Report for Discussion presented by the Committee and Oversight Group Chairs

The following items will be taken in private

12.  Standing Items:
- Minute for approval relating to items held in private on 19 February 2020
- Action Log and Matters Arising

13. Referrals from Committee:
Reports for Approval recommended by the Resources Committee
a) 2019/20 Proposed Bad Debt and Obsolete Stock Write Off
b) Contract Award - Supply of Water and Waste Water Billing Services
c) Contract Award (COP26) - Staging Post
d) Contract Award - Provision of Construction Works at London Road Glasgow

14. Scottish Government Infrastructure Plan Submission
Report presented for Approval by Chief Financial Officer

15. COP26 Budget
Report presented for Approval by the Chief Financial Officer 

16. Litigation Draft Business Case
Report for Approval recommended by the Legal Actions Claims and Appeals Committee


Approved Minute

 

Notes:
Subject to agreement by the Authority at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 12, 13, 14, and 15 in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure.
• 21 d)  matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.