Authority Meeting
The Scottish Police Authority is following national guidelines in relation to Coronavirus (COVID-19) and this is having an impact on how we are conducting our business. For the foreseeable future, all essential business of the Authority and its committees will be conducted via video conference. You can watch the Authority's proceedings, live or recorded, on the following link: Authority meeting - 25 August 2021 on Livestream
AGENDA
1. Introduction and Welcome:
1.1 Chair’s Opening Remarks
1.2 Apologies
1.3 Declarations of Interest
1.4 Any Other business
1.5 Decision on taking business in private (Items 13-17)
2. Minute and Actions from previous meeting:
2.1 Minute from meeting held on 30 June 2021 for approval
2.2 Rolling Action Log and Matters Arising
2.3 Decisions since last meeting
3. SPA Chair’s Report
a) Report for Discussion presented by the SPA Chair
b) Committee and Oversight Group Reports for Discussion presented by Committee and Oversight Group Chairs
4. Chief Constable’s Report
Report for Discussion presented by the Chief Constable
5. SPA Chief Executive’s Report
Report for Discussion presented by SPA Chief Executive
6. Procurement Annual Report
Report Recommended from the Resources Committee for Approval, presented by the Chief Financial Officer
7. 26th Conference of the Parties (COP26)
Report for Discussion presented by Deputy Chief Constable, Local Policing
8. Policing Response to Covid-19
8.1 Independent Advisory Group on Police Use of Temporary Powers Related to the Coronavirus Crisis
Report for Discussion presented by the Advisory Group, John Scott QC
8.2 SPA Oversight of Covid-19
Report for Discussion presented by SPA Chief Executive
9. HMICS 20/21 Annual Report
Report for Discussion presented by HM Chief Inspector of Constabulary in Scotland
10. Financial Performance Quarterly Report
Report for Discussion presented by the Chief Financial Officer, Police Scotland
11. Forensic Services Reporting
11.1 Forensic Services Quarterly Report
Report for Discussion presented by the Director of Forensic Services
11.2 Forensic Services Themes and Achievements
Report for Discussion presented by the Director of Forensic Services
12. Transformational Change
12.1 SPA Oversight of Change in Policing
Report for Discussion presented by SPA Deputy Chief Executive – Strategy and Performance
12.2 Police Scotland Transformational Change
Report for Discussion presented by the Deputy Chief Officer, Police Scotland
12.3 SPA Forensic Services Transformational Change
Report for Discussion presented by the SPA Director of Forensic Services and the Head of Strategic Change
The following items will be taken in private
13. Minute from previous meeting:
13.1 Minute for approval relating to items held in private on 30 June 2021
13.2 Action Log and Matters Arising
14. Referrals from Resources Committee for Approval
14.1: Business Cases
14.1.1 COS Data Drives Digital Transformation FBC
14.2: Contract Awards
14.2.1 Data Migration Services for National UNIFI Roll Out
14.2.2 ‘Holmes 2’ Contract Renewals
14.3: Estates and Leases
14.3.1 Olrig Radio Site Ground Lease Extension
14.3.2 Brown Carrick Radio Site Ground Lease Extension
14.3.3 Relocation of Lochboisdale Police station to Office 2, Oifis Stòras, Daliburgh, South Uist
15. Staff Pay Award
Verbal Update from the SPA Chief Executive
16. Police Officer Pay Award
Verbal Update from the SPA Chief Executive
17. Succession Planning
Report for Approval presented by SPA Chief Executive
Notes
Subject to agreement by the Authority at agenda item 1 above, items of business will be considered in private for the reasons noted below:
Items 13, 14, 15, 16 and 17 in accordance with the SPA’s Standing Orders section 20.
Circumstances in which meetings may be held in private include where:
• information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is a risk of a breach of data protection legislation.
• public discussion of the information may prejudice any police operation or the prosecution of offenders.
• disclosure of information could prejudice national security.
• matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the Authority or to a third party.
• an obligation of confidentiality exists in respect of the information to be discussed.
• confidential commercial or financial information not already in the public domain could be disclosed.
• proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered.
• discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.
• other, exceptional circumstances exist that would justify considering the matter in private, such circumstances to be agreed by the Board and included in the minute of the meeting