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19 February 2020

Date : 19 February 2020
Time : 09:30 hrs
Location : The Barracks Conference Centre Stirling FK8 1QZ
The public items of business are open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.   Please also notify Board Services if you require assistance during an emergency.
Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).
For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: 
https://livestream.com/SPA/StirlingFeb2020
However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.
In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.
AGENDA
1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 17 January 2020 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 13-18)
- Decisions since last meeting
2. SPA Vice Chair’s Report
Report for Discussion presented by the SPA Vice Chair
3. Chief Constable’s Report
Report submitted for Discussion by the Chief Constable and presented by Deputy Chief Constable - People and Professionalism 
4. SPA Interim Chief Executive’s Report
Report for Discussion presented by SPA Interim Chief Executive
5. Policing Brexit Update and Implications
Report for Discussion presented by Assistant Chief Constable – Operational Support
6. Policing of the 26th Conference of the Parties (COP26)
a) Verbal report for Discussion presented by Tom Halpin, Chair of the SPA Policing of COP26 Oversight Group
b) Report for Discussion presented by Assistant Chief Constable – Conference of the Parties 26
7. Financial Reporting:
a) October - December 2019
 Report for Discussion presented by Chief Financial Officer
b) Charging for Events and Other Services 2020/21
 Report recommended by the Resources Committee for Approval and presented by Chief Financial Officer
8. Forensic Services Performance October - December 2019
Report for Discussion presented by SPA Director of Forensic Services
9. Health, Safety and Wellbeing Report October - December 2019:
a) Health and Safety
Report for Discussion presented by Deputy Chief Constable - People and Professionalism
b) Wellbeing
Report for Discussion presented by Director of People and Development, Police Scotland
10. Procurement Annual Report
Report for Approval presented by Chief Financial Officer
11. Strengthening Governance and Accountability
a) SPA Oversight of Change in Policing
Report submitted for Approval by the SPA Interim Chief Executive and presented by the Director of Strategy, Performance and Assurance
b) SPA Excellence Framework
Report recommended by the Audit committee for Approval and presented by the Director of Strategy, Performance and Assurance
c) SPA Risk Framework
Report recommended by the Audit Committee for Approval and presented by the Director of Strategy, Performance and Assurance
12. Committee and Oversight Group Reports
Report for Discussion presented by the Committee and Oversight Group Chairs
The following items will be taken in private

13.  Standing Items:
- Minute for approval relating to items held in private on 17 January 2020
- Action Log and Matters Arising
14. Referrals from Committee:
Reports recommended by the Resources Committee for Approval
Contracts and Procurement
a) Award for the Supply and Delivery of Liquid Fuel
Report recommended by the Resources Committee for Approval
b) Award for Print Equipment and Web to Print
Report recommended by the Resources Committee for Approval
c) Extension of Ground Lease – Treslaig Radio Mast
Report recommended by the Resources Committee for Approval
 Estates
d) Request to Declare Surplus to Operational Requirements Properties at Lochgoilhead and Kames
Report recommended by the Resources Committee for Approval
e) Proposed Relocation of Alloa Police Station to Clackmannanshire Council Buildings at Kilncraigs, Alloa
Report recommended by the Resources Committee for Approval
f) Proposed Relocation of Lesmahagow Police Station to SFRS Fire Station, Lesmahagow
Report recommended by the Resources Committee for Approval
Policies
g) Funded Officers Policy
Report recommended by the Resources Committee for Approval
15. Policing of the 26th Conference of the Parties (COP26) – Procurement Issues
Report for Approval presented by the Chief Financial Officer
16. SPA Strategic Risk Register
Report recommended by the Audit Committee for Approval and presented by the Director of Strategy, Performance and Assurance
17. Litigation Update
Verbal report for Discussion presented by the SPA Head of Legal and Compliance
18. SPA Organisational Development and Design
Report for Approval presented by the SPA Interim Chief Executive

Subject to agreement by the Authority at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 13, 14, 15, 16, 17 and 18 in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure.
• 21 d)  matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.