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19 August 2020

Date : 19 August 2020
Time : 10:00 hrs
Location : Video Conference

The Scottish Police Authority is following national Coronavirus guidelines and this is having an impact on how we will be able to conduct our business in the immediate period.

All essential business of the Authority or its committees is now being conducted via video or telephone conference. Anyone interested in following the meeting can watch proceedings live, or a recording, from the following link: https://livestream.com/spa/events/9252333

As you will appreciate, this is an unprecedented situation and we hope to be able to revert to business as usual as soon as possible when it is safe to do so.

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
- Minute from meeting held on 30 June 2020 for approval
- Action Log and Matters Arising
- Decision on taking business in private (Items 14-19)
- Decisions since last meeting

2. SPA Interim Chair’s Report
Report for Discussion presented by the SPA Interim Chair

3. Chief Constable’s Report
Report for Discussion presented by the Chief Constable

4. SPA Interim Chief Executive’s Report
Report for Discussion presented by SPA Interim Chief Executive

5. Workforce Diversity, Inclusion and Equality in Policing
Report for Discussion presented by Deputy Chief Constable, People & Professionalism

6. Transformational Change:
a) Oversight of Change in Policing
Report for Discussion presented by SPA Director of Strategy, Performance and Assurance
b) Police Scotland Transformational Change
Report for Discussion presented by the Deputy Chief Officer, Police Scotland
c) SPA Forensic Services Transformational Change
Report for Discussion presented by the SPA Director of Forensic Services

7. Forensic Services Performance Report Quarter 1 2020
Report for Discussion presented by SPA Director of Forensic Services

8. Financial Performance Report Quarter 1 2020
Report for Discussion presented by the Chief Financial Officer, Police Scotland

9. Health, Safety and Wellbeing:
a) Health & Safety Report Quarter 1 2020
Report for Discussion presented by Deputy Chief Constable, People & Professionalism
b) Wellbeing Report Quarter 1 2020
Report for Discussion presented by Director of People and Development, Police Scotland

10. Public Confidence in Policing
Report for Discussion presented by the Deputy Chief Constable, Local Policing

11. Independent Advisory Group on Police Use of Temporary Powers Related to the Coronavirus Crisis
Report for Discussion presented by the Chair of the Advisory Group, John Scott QC

12. Procurement Strategy 2020-21
Report for Approval presented by the Chief Financial Officer, Police Scotland and recommended by the Resources Committee

13. Committee and Oversight Group Reports
Report for Discussion presented by the Committee and Oversight Group Chairs

The following items will be taken in private

14. Standing Items:
- Minute for approval relating to items held in private on 30 June 2020
- Action Log and Matters Arising

15. Referrals from Resources Committee for Approval:
a) Dundee Radio Site Lease
b) Video Conferencing Business Case
Contract Awards:
c) Fleet Capital Purchase
d) Fleet Infrastructure

16. Public Inquiry
Report for Approval presented by the SPA Lead Solicitor and recommended by the Legal Actions, Claims and Appeals Committee

17. Legal Insurance Expenses Review
Report for Approval presented by the SPA Interim Chief Executive

18. Staff and Police Officer Pay - Preparation and Planning
Report for Discussion presented by Director of People and Development, Police Scotland and recommended by the Resources Committee

19. SPA Chief Executive Recruitment
Report for Approval presented by the SPA Head of HR Governance and recommended by the Succession Planning and Appointments Committee

Approved Minute

Notes:

Subject to agreement by the Authority at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 14, 15, 16, 17, 18, and 19 in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure.
• 21 d) matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.