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17 January 2020

Date : 17 January 2020
Time : 09:30 hrs
Location : John McIntyre Centre Pollock Halls 18 Holyrood Park Road Edinburgh EH16 5AY
The public items of business are open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.   Please also notify Board Services if you require assistance during an emergency.
Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).
For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: 
https://livestream.com/SPA/17January2020
However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.
In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.
AGENDA 

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 27 November 2019 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 9-12)
- Decisions since last meeting

2. SPA Vice Chair’s Report
Report for Discussion and Approval presented by the SPA Vice Chair
3. Chief Constable’s Report
Report for Discussion presented by the Chief Constable
4. SPA Interim Chief Executive’s Report
Report for Discussion presented by SPA Director of Communication and Relationships
5. Draft Strategic Police Plan (2020)
Report submitted for Approval from the SPA Interim Chief Executive and presented by the SPA Director of Strategy
6. Brexit Contingency Planning
Report for Discussion presented by Deputy Chief Constable – Local Policing
7. Policing of the 26th Conference of the Parties (COP26)
Report for Discussion presented by Assistant Chief Constable – Conference of the Parties 26
8. Update on Digital Triage Devices and Lessons Learned
Report for Discussion presented by Deputy Chief Constable – Crime and Operations
The following items will be taken in private
9.  Standing Items:
- Minute for approval relating to items held in private on 27 November 2019
- Action Log and Matters Arising
10. Policing of the 26th Conference of the Parties (COP26) – Award of Contracts for Hotel Accommodation
Report for Approval presented by the Chief Financial Officer, Police Scotland
11. Extension to Appointment of SPA Interim Chief Executive
Report for Approval presented by the Vice Chair
12. SPA Senior Management
Report for Approval presented by the Vice Chair
Notes:
Subject to agreement by the Authority at agenda item 1 above, Agenda Items 9, 10,11 and 12 will be considered in private for the reasons noted below, in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure.
• 12 b) public discussion of the information may prejudice any police operation or the prosecution of offenders;
• 21 d)  matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.