Board Meeting - Falkirk

Date:
24 September 2019
Time:
10:00 - 16:00
Location:
FTH Theatre
West Bridge Street
Falkirk
FK1 5RS

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel:

https://livestream.com/SPA/FalkirkSept19

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 21 August 2019 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 10-15)
- Decisions since last Board meeting

2. SPA Chair’s Introduction and Report
 Report for Discussion presented by the SPA Chair

3. Chief Constable’s Report
 Report for Discussion presented by the Chief Constable

4. Brexit Contingency Planning
 Report for Discussion presented by Deputy Chief Constable – Local Policing

5. Contact Assessment Model (CAM) Phase 2
 Report for Discussion presented by Assistant Chief Constable, Local Policing North and C3

6.  Financial Planning:
a) Spending Review Developments
 Report for discussion presented by the Chief Financial Officer, Police Scotland
b) 3 Year Financial Planning Scenarios
 Report for discussion presented by the Chief Financial Officer, Police Scotland

7. Health, Safety and Wellbeing:
 a) Health and Safety
 Report for Discussion presented by Director of People and Development, Police Scotland
 b) Wellbeing
 Report for Discussion presented by Director of People and Development, Police Scotland

8. Referrals from Committee:
 Reports for Approval referred to the Board from the Resources Committee
a) Health and Safety Policy
 Report presented by Director of People and Development, Police Scotland
b) Request to Declare Police Property at Carradale Surplus to Operational Requirements
 Report presented by Estates Transformation Lead, Police Scotland

9. Committee and Working Group Reports
 Report for Discussion presented by the Committee and Working Group Chairs

The following items will be taken in private

10.  Standing Items:
 - Minute for approval relating to items held in private on 21 August 2019
 - Minute for approval relating to Special Board Meeting held on 11 September 2019
 - Action Log and Matters Arising

11. International Development Unit Charges
 Report for Approval referred to the Board from the Resources Committee and presented by the Chief Financial Officer, Police Scotland

12. Staff Pay and Reward Modernisation
 Verbal report for Discussion presented by Director of People and Development, Police Scotland

13. Staff Pay Claim Negotiations Update
 Verbal report for Discussion presented by Director of People and Development, Police Scotland

14. Annual Report and Accounts for the Year to 31 March 2019:
a) Draft Annual Report and Accounts for the Scottish Police Authority for the Year to 31 March 2019
 Report for Approval presented by the Chief Financial Officer, Police Scotland, and SPA Director of Communication and Relationships
b) Draft Audit Scotland 2018/19 Annual Audit Report to Members and the Auditor General for Scotland
 Report for Discussion presented by Assistant Director, Audit Scotland

15. Draft Annual Review of Policing 2018/19
 Report for Discussion presented by SPA Director of Communication and Relationships

Notes:

Subject to agreement by the Board at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 10, 11, 12, 13, 14 and 15 in accordance with the SPA’s Standing Orders section:
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.