Board Meeting - Stirling

Date:
21 August 2019
Time:
10:00 - 16:00
Location:
Stirling Court Hotel
University of Stirling
Airthrey Rd
Stirling
FK9 4LA

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 883.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel:

https://livestream.com/SPA/August2019Stirling

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Standing Items:
- Apologies

- Declarations of interest

Minute from meeting held on 26 June 2019 for approval

- Minute from Special Board Meeting held of July 2019 for approval

Action Log and Matters Arising

- Decision on taking business in private (Items 11 - 15)

- Decisions since last Board meeting

2. SPA Chair’s Introduction and Report
 Report for Discussion presented by the SPA Chair

3. Chief Constable’s Report
 Report for Discussion presented by the Chief Constable

4. Brexit Contingency Planning
 Report for Discussion presented by Deputy Chief Constable – Local Policing

5. Policing Performance April - June 2019
 Report for Discussion presented by the Chief Constable

6. Financial Report April – June 2019
 Report for Discussion presented by Chief Financial Officer

7. Forensic Services Performance April - June 2019
 Report for Discussion presented by SPA Director of Forensic Services

8. Referral from Committee
 Report for Approval referred to the Board by the Resources Committee

a) Revision to Police Scotland Scheme of Financial Delegation
 Report for Approval presented by the Chief Financial Officer

9. Health, Safety and Wellbeing
 a) Health and Safety
 Report for Discussion presented by Deputy Chief Constable – People and Professionalism
 
 b) Wellbeing
 Report for Discussion presented by Head of People Engagement and Partnering, Police Scotland

10. Committee and Working Group Reports
 Report for Discussion presented by the Committee and Working Group Chairs

The following items will be taken in private

11.  Standing Items:
 - Minute relating to items held in private on 26 June 2019 for approval.
 - Minutes of Special Board Meetings held in private on 19 July and 29 July 2019 for approval.
 - Action Log and Matters Arising

12. Referrals from Committee
 Reports for Approval referred to the Board from the Resources Committee

 a) Contract Extension – Airwave
 Report presented by the Procurement Improvement Lead, Police Scotland
 
 b) Sale of Police Station, High Street, Edinburgh
 Report presented by the Estates Transformation and Change Lead, Police Scotland

 c) Non Competitive Action (NCA) - Award of Contract for Supply and Delivery of Consumables and Maintenance Services for DNA Analysis Equipment
 Report presented by the Procurement Improvement Lead, Police Scotland

13. Staff Pay Reward and Modernisation Update
 Report for Discussion presented by the Head of ER and Reward, Police Scotland

14. Staff Pay Claim 2019/20
 Report for Discussion presented by the Head of ER and Reward, Police Scotland

15. SPA Senior Management Team
 Report for Approval presented by the Chair

Approved Minute

Notes:

Subject to agreement by the Board at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 11, 12, 13, 14 and 15 in accordance with the SPA’s Standing Orders section:
• 21 a) information relating to identified or identifiable individuals (including members of staff) could be disclosed where there is no consent for disclosure and/or where there is a risk of harm to any individual from the disclosure;
• 21 d) matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.