Board Meeting - Edinburgh

Date:
26 June 2019
Time:
09:30 - 16:00
Location:
John McIntyre Centre
Pollock Halls
18 Holyrood Park Road
Edinburgh
EH16 5AY

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: 

https://livestream.com/accounts/5307060/events/8722412

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 22 May 2019 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 11-14)
- Decisions since last Board meeting

2. SPA Chair’s Introduction and Report
 Report for Discussion presented by the SPA Chair

3. Chief Constable’s Report
 Report for Discussion presented by the Chief Constable

4. Brexit Contingency Planning
 Report for Discussion presented by Deputy Chief Constable – Local Policing

5. Stop and Search – Final Report from Independent Advisory Group
 Report for Discussion presented by Superintendent, Safer Communities
 Report for Discussion presented by Performance Manager, SPA
 The Board will hear a range of contributions including John Scott QC, Chair of the Independent Advisory Group on Stop and Search
 
6. Report on Devolution of Railway Policing
 Report for approval presented by SPA Risk and Policy Specialist

7. Health, Safety and Wellbeing
 a) Health and Safety
 Report for Discussion presented by Deputy Chief Constable – People and Professionalism
 b) Wellbeing
 Report for Discussion presented by Director of People and Development, Police Scotland

8. Provisional Outturn
 Report for Discussion presented by Chief Financial Officer

9. Committee and Working Group Reports
 Report for Discussion presented by the Committee and Working Group Chairs

10. SPA Governance 
 a)  Digital Forensics Working Group
 Report for Approval presented by the Director of Forensic Services
 b) Legal Actions, Claims and Appeals Committee
 Report for Approval presented by Senior Solicitor, SPA

The following items will be taken in private

11.  Standing Items:
 - Minute relating to items held in private on 22 May 2019 for approval
 - Action Log and Matters Arising

12. Referrals from Committee
 Reports for Approval referred to the Board from the Resources Committee
 Award of Contracts:
 Reports presented by the Procurement Improvement Lead, Police Scotland
- Private Premises Board Up Services
- Provision of a Microsoft Enterprise Agreement
-  Supply and Delivery of Body Armour, Ancillary Items and Services
- Provision of Fuel Cards and Associated Services
- Provision of Calls and Lines for a Duration of 24 Months to BT Telecommunications PLC
 Estates Disposals:
 Reports presented by the Estates Transformation and Change Lead, Police Scotland
- Dornoch Police Stations
- Carnoustie Police Station

13. Legal Matters
a) Case Update
 Report for Discussion presented by Solicitor, SPA
b) Litigation Case
 Report for Approval presented by Solicitor, SPA

14. SPA Development
 Report for Discussion presented by the Chair and Vice Chair

Approved Minute

Notes

Subject to agreement by the Board at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Items 11, 12, 13 and 14 in accordance with the SPA’s Standing Orders section:
•  21 d) matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.