Board Meeting - Edinburgh

Date:
22 May 2019
Time:
10:00 - 16:00
Location:
Pollock Halls
18 Holyrood Park Road
Edinburgh
EH16 5AR

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: https://livestream.com/SPA/EdinMay19

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
Minute from meeting held on 28 March 2019 for approval
Action Log and Matters Arising
- Decision on taking business in private (Items 16-19)
- Decisions since last Board meeting

2. SPA Chair’s Introduction and Report
 Report for Discussion presented by the SPA Chair

3. Chief Constable’s Report
 Report for Discussion presented by the Chief Constable

4. Brexit Contingency Planning
 Report for Discussion presented by Deputy Chief Constable – Local Policing

5. Scottish Crime and Drug Enforcement Agency:  Legacy Matters
 Report for Discussion presented by the Chief Constable

6. Proposed Plans for the Rollout of Digital Triage Devices (Cyber Kiosks)
 Report for Discussion presented by the Chief Constable

7. Armed Policing Deployment Model
 Report for Discussion presented by the Chief Constable

8. Contact Assessment Model (CAM) - Plans for Pilot and Future Roll Out
 Report for Discussion presented by Deputy Chief Constable – Local Policing

9. Framework for Strategic Workforce Planning
 Report for Approval presented by the Chief Constable

10. Draft Estates Strategy 2019
 Report for Approval presented by Deputy Chief Officer, Police Scotland

11. Policing Performance January – March 2019
 Report for Discussion presented by the Chief Constable

12. Forensic Services Performance January – March 2019
 Report for Discussion presented by SPA Director of Forensic Services

13. Indicative Outturn
 Report for Discussion presented by Chief Financial Officer, Police Scotland

14. Health, Safety and Wellbeing
- Health and Safety
 Report for Discussion presented by Deputy Chief Constable, Local Policing

- Wellbeing
 Report for Discussion presented by Director of People and Development, Police Scotland

15. SPA Committee Reports
 Report for Discussion presented by the Committee Chairs

The following items will be taken in private

16.  Standing Items:
- Minute relating to items held in private on 28 March 2019 for approval
- Minutes of Special Board Meetings for approval:
• 26 April 2019
• 7 May 2019
• 14 May 2019
 - Action Log and Matters Arising

17. Referrals from Committee
 Reports referred to the Board for Approval by the Resources Committee

- Contract for STORM Steria
 Report presented by the Head of ICT Commercial Strategy and Procurement, Police Scotland

- IR35 Policy Decision
 Report presented by the Chief Financial Officer, Police Scotland

18. Staff Pay Claim
 Report for Approval presented by the Director of People and Development, Police Scotland

19. Legal Matters
 i) Report for Approval presented by Head of Legal Services, SPA
 ii a) Report for Discussion presented by Senior Solicitor, SPA
 ii b)  Report for Approval presented by Assistant Chief Constable, Specialist Crime and
  Intelligence, Police Scotland

Approved Minute 

Notes

Subject to agreement by the Board at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:
Item 16, 17, 18 and 19 in accordance with the SPA’s Standing Orders section:
• 21 d) matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
• 21 e) an obligation of confidentiality exists in respect of the information to be discussed;
• 21 f) confidential commercial or financial information not already in the public domain could be disclosed;
• 21 g) proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
• 21 h) discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.