Board Meeting - Kilmarnock

Date:
30 January 2019
Time:
10.00 - 16.00
Location:
Council Headquarters
London Road
Kilmarnock
KA3 7BU

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPABoardServices@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel:

https://livestream.com/SPA/Kilmarnock

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Standing Items:
- Apologies
- Declarations of interest
- Minute from meeting held on 27 November 2018 for approval
- Action Log and Matters Arising
- Decision on taking business in private (Items 10 - 16)
- Decisions since last Board meeting

2. SPA Chair’s Introduction and Report (paper)

3. Chief Constable’s Report (paper)

4. Trauma Informed Policing (paper and video presentation)
The Board will hear contributions from
Chief Superintendent Paul Main
Inspector Joanne Logan
Constable Jemma Davidson

5. Committee and Working Group Chairs’ Reports (paper)

6. SPA Chief Executive’s Report (paper)

7. Financial Planning and 2019/20 Budget Preparation (paper)

8. Health & Safety Report (paper)

9. Amendment to Internal Audit Plan 2018/19 (paper)

The following items will be taken in private

10. Standing Items:
- Minute relating to items held in private on 27 November 2018 for approval
- Action Log and Matters Arising

11. Staff Pay Reward and Modernisation Update (paper)

12. Brexit: Impact on Operational Policing in Scotland Review (presentation)

13. Police Scotland Senior Leadership Team Resilience and Portfolio Review (verbal)

14. Legal Matters (paper)

15. SPA Organisational Development (paper)

16. Contract Award Recommendation: Local Area Network (LAN) Equipment and Associated Services

Approved Minute

Notes

 

Subject to agreement by the Board at agenda item 1 above, the following Items of business will be considered in private for the reasons noted below:

Item 10 in accordance with the SPA’s Standing Orders section:

  • proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;
  • confidential commercial or financial information not already in the public domain could be disclosed.

Item 11 in accordance with the SPA’s Standing Orders section:

  • proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered;

Item 12 in accordance with the SPA’s Standing Orders section:

  • discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.
  • disclosure of information could prejudice national security;

Item 13 in accordance with the SPA’s Standing Orders section:

  • an obligation of confidentiality exists in respect of the information to be discussed;
  • discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.

Item 14 in accordance with the SPA’s Standing Orders section:

  • matters to be discussed are the subject of legal proceedings (including misconduct or disciplinary proceedings) or where the information to be discussed consists of or includes legal advice provided to the SPA or to a third party.
  • in accordance with the SPA’s Standing Orders section:
  • proposals for significant organisational change, significant changes to the terms and conditions of staff or other sensitive matters are being considered.
  • discussion in public would be likely to inhibit the free and frank provision of advice or the free and frank exchange of views for the purpose of deliberation.