Audit Committee

Date:
9 October 2017
Time:
10.00
Location:
Board Room
Scottish Police Authority
Pacific Quay
Glasgow

The public session of this meeting is open for members of the public, interested parties and media representatives to attend and observe.

Please confirm your attendance in advance by email to SPALiaison@spa.pnn.police.uk or telephone 01786 896 878.

AUDIT COMMITTEE MEETING
A G E N D A

Date: MONDAY 9 October 2017
Time: PUBLIC Session:  10:00 – 12:00
Venue:  Pacific Quay, Boardroom, 1 Pacific Quay, Glasgow, G51 1DZ
Chair:  David Hume

1. Introduction / Welcome * - David Hume, Chair
1.1  Chair’s Opening Remarks
1.2  Apologies
1.3  Declarations of Interest
1.4  Any other business

2. Minute and Actions from previous closed meeting: * - David Hume, Chair
(For Approval)
2.1  Minute of Closed Committee Meeting held 23rd August 2017
2.2  Rolling Action Log

3. Matters Arising - David Hume, Chair

ITEMS OF BUSINESS

4. Annual Internal Audit Report 2016/17

5. Internal Audit Reports: - David Hume, Chair

5.1 Non-pay expenditure report
5.2 National Fraud Initiative report
5.3 Q2 Follow Up report
5.4 Progress report

6. General Data Protection Regulation Briefing (Verbal) - Gary Devlin, Scott-Moncrieff

7. Improvement Tracker - Superintendent Mark Lundie, Police Scotland

8. Committee Workplan - David Hume, Chair

9. AOCB - David Hume, Chair

CLOSED SESSION

12:00 - 13:00

1. Introduction / Welcome * - David Hume, Chair
1.1  Chair’s Opening Remarks
1.2  Apologies
1.3  Declarations of Interest
1.4  Any other business

2. Minute and Actions from previous closed meeting: *(For Approval) - David Hume, Chair
2.1  Minute of Closed Committee Meeting held 23rd August 2017
2.2  Rolling Action Log

3. Matters Arising - David Hume, Chair

ITEMS FOR BUSINESS

4. Internal Audit Report: Estate Strategy - Gary Devlin, Scott Moncrieff
Rationale – SPA Governance Framework Section 27 (e) Where any of the information to be discussed
is commercially sensitive, financially sensitive, relates to proposals for significant organisational
change or to significant changes to the terms and conditions of staff.

5. Risk Management:
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may
prejudice national security, legal proceedings (including misconduct or disciplinary proceedings),
or police operations

5.1 PS Corporate Risk Register - Fiona Davidson, Police Scotland
5.2 SPA Risk Register -  Graham Stickle, SPA
5.3 Strategic Risk Register Development (Verbal)


6. ICT Incidents - Hazel Irving, Police Scotland
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may
prejudice national security, legal proceedings (including misconduct or disciplinary proceedings),
or police operations

7. Data Loss Incidents* - Superintendent Mark Lundie, Police Scotland
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may
prejudice national security, legal proceedings (including misconduct or disciplinary proceedings),
or police operations

8. Fraud and Theft Reporting* - Superintendent Mark Lundie, Police Scotland
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may
prejudice national security, legal proceedings (including misconduct or disciplinary proceedings),
or police operations

9. AOCB - David Hume, Chair

10. Internal Audit Contract Tendering Process (verbal) - John Foley, CEO, SPA

Rationale – SPA Governance Framework Section 27 (e) Where any of the information to be discussed
is commercially sensitive, financially sensitive, relates to proposals for significant organisational
change or to significant changes to the terms and conditions of staff.

11. DATE OF NEXT MEETINGS:
Monday 23rd October 2017, Pacific Quay, Glasgow (ARA) - David Hume, Chair

 

APPROVED COMMITTEE MINUTES

9th October 2017 - Approved Committee Minutes