Audit Committee

Date:
24 July 2018
Time:
10.00 - 13.00
Location:
SPA
1 Pacific Quay
Glasgow
G51 1DZ

1.   Introduction / Welcome - David Hume, Chair, SPA
1.1  Chair’s Opening Remarks
1.2  Apologies
1.3  Declarations of Interest
1.4  Any other business 

2.   Minute and Actions from previous meeting (For Approval) - David Hume, Chair, SPA
2.1  Minute of Committee Meeting held 6th March 2018
2.2  Minute of Committee Meeting held 18th April 2018
2.3  Minute of Committee Meeting held 20th June 2018
2.4  Rolling Action Log 

3.   Matters Arising - David Hume, Chair, SPA

4.   Decision on taking business in private - David Hume, Chair, SPA
In accordance with paragraph 27 of the SPA Governance Framework, the Board will decide whether Item 12 – 15 should be considered in private 

5.   Internal Audit Reports
5.1  Follow Up – Quarter 1 - Paul Kelly, Scott-Moncrieff
5.2  Workforce Management - Helen Berry, Scott-Moncrieff
5.3  Workforce Planning - Helen Berry, Scott-Moncrieff
5.4  Performance Management - Helen Berry, Scott-Moncrieff
5.5  Organisational Change Management - Campbell McLundie, Scott-Moncrieff
5.6  Internal Risk Management Report - Helen Berry, Scott-Moncrieff
5.7  HR Performance Reporting - Helen Berry, Scott-Moncrieff
5.8  Budgeting and Reporting - Helen Berry, Scott-Moncrieff
5.9  Accounts Preparedness Review - Gary Devlin, Scott-Moncrieff
5.10 Internal Audit Annual Report 2017/18 - Gary Devlin, Scott-Moncrieff

6.   Information and Data Protection
6.1  SPA - GDPR End of project report - Lindsey McNeill, SPA
6.2  Police Scotland – GDPR Update - CS John Paterson, PS
6.3  ICO Audit Report and Recommendation Tracker - Lindsey McNeill, SPA
6.4  ICO Audit Report and Recommendation Tracker - CS John Paterson, PS 

7.   Whistleblowing
7.1  SPA Whistleblowing Progress Report (verbal update) - Hilary Pearce, SPA
7.2  Police Scotland Whistleblowing Progress Report (verbal update) - ACC Alan Speirs, Police Scotland 

8    Progress on Recommendations from the Scott Moncrieff Special Investigations Report - Hilary Pearce, SPA
 
9.   Technical Updates - David Christie, Police Scotland

10.  Reports circulated to Committee Members since last Committee – For noting - David Hume, Chair
10.1 Audit Scotland report on the Scottish Fire and Rescue Service
http://www.audit-scotland.gov.uk/report/scottish-fire-and-rescue-service-an-update
10.2 Audit and Assurance Committee Handbook
https://beta.gov.scot/publications/audit-assurance-committee-handbook/
 
11.  AOCB - David Hume, Chair

12.  Minute and Actions from previous private meeting (For Approval) - David Hume, Chair, SPA
12.1 Minute of Closed Committee Meeting held 6th March 2018
12.2 Minute of Closed Committee Meeting held 18th April 2018
12.3 Rolling Action Log
 
13.  ICO Audit Report and Recommendation Tracker - Police Scotland (verbal update) - CS John Paterson, PS
Discussed in Private, in accordance with the SPA Governance Framework Section 27(b) Where public discussion of the information may prejudice national security, legal proceeding (including misconduct or disciplinary proceedings), or police operations. 

14.  Draft Annual Accounts and Financial Statements - James Gray, PS
Discussed in Private, in accordance with the SPA Governance Framework Section 27(e) where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff. 

15.  SPA Governance Statement and Annual Report - Hilary Pearce, SPA
Discussed in Private, in accordance with the SPA Governance Framework Section 27(e) where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff. 

Approved Minute