Audit Committee

Date:
18 April 2018
Time:
10.00 - 13.00
Location:
SPA
1 Pacific Quay
Glasgow
G51 1DZ

In line with the Governance Framework, the agenda will be available 1 week prior to the meeting and papers will be available 3 working days in advance of the meeting.

PUBLIC SESSION
1. Introduction / Welcome David Hume,
Chair, SPA

1.1  Chair’s Opening Remarks

1.2  Apologies

1.3  Declarations of Interest

1.4  Any other business 

2. Minute and Actions from previous closed meeting David Hume,
Chair, SPA (For Approval)

2.1  Minute of Committee Meeting held 9th October 2017

2.2 Minute of Committee Meeting held 6th March 2018

2.3  Rolling Action Log 

3. Matters Arising David Hume,
Chair, SPA

4. Confirmation of Private business for 18th April 2018 David Hume,
Chair, SPA

ITEMS OF BUSINESS

5. Internal Audit Report Helen Berry, Scott-Moncrieff

5.1 Workforce Planning Review (will now come to June meeting)

5.2 HR Management Reporting Review (will now come to June meeting)

5.3 Financial Ledger 

5.4 Risk Management Strategy (will now come to June meeting)

5.5 Q4 Follow Up Report

5.6 Progress Report

5.7 Review of Accounts Preparedness

5.8 Governance (Covering Paper) & Appendix A

6. National Fraud Initiative Lessons Learned  Sarah Jane Hannah, Police Scotland

7. Annual Reports and Accounts Lessons Learned and Project Plan Sarah Jane Hannah, Police Scotland

8. Technical Update (verbal update) Sarah Jane Hannah, Police Scotland

9. Governance Statements (verbal update) Kenneth Hogg, SPA

10. SPA Committee Assurance Reports 2017/18 TBC

11. General Data Protection Regulation (GDPR) Preparedness:

11.1 SPA Catherine Topley, SPA

11.2 Police Scotland, CS John Paterson, PS

12. Improvement Trackers:

12.1 SPA Improvement Progress Update Lynne Clark, SPA

12.2 Police Scotland Improvement Progress Update, Donna Adam, Police Scotland

13. Whistleblowing:

13.1 SPA Whistleblowing Progress Report (verbal update)John MacLean, SPA

13.2 Police Scotland Whistleblowing Progress Report ACC Alan Speirs, Police Scotland
 
14. SPA and Police Scotland Financial Regulations James Gray, Police Scotland

15. Audit Committee Self-Assessment Graham Stickle, SPA/ David Hume, Chair

16. Committee Workplan David Hume, Chair

17. AOCB David Hume, Chair

Items Taken in Private

18. Minute and Actions from previous private meeting: (For Approval)

18.1    Minute of Closed Committee Meeting held 22nd January 2018

18.2    Minute of Closed Committee Meeting held 6th March 2018
18.3  Rolling Action Log

19. Risk Management:
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may prejudice national security, legal proceedings (including misconduct or disciplinary proceedings), or police operations

19.1 PS Corporate Risk Register

19.2 PS Risk Management Update

19.3 SPA Risk Register
 
20. ICT Incidents
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may prejudice national security, legal proceedings (including misconduct or disciplinary proceedings), or police operations
 
21. Data Loss Incidents* & Fraud and Theft Reporting
Rationale – SPA Governance Framework Section 27 (b) Where public discussion of the information may prejudice national security, legal proceedings (including misconduct or disciplinary proceedings), or police operations

Approved Minute