Public Board Meeting - Edinburgh

Date:
24 February 2015
Time:
12.30 - 15.30
Location:

John McIntyre Conference Centre
18 Holyrood Park Road
Edinburgh
EH16 5AY

Due to the heightened security threat, members of the public, interested attendees, media representatives etc will only be granted access to SPA public meetings providing they give advance notice of attendance by email to SPALiaison@spa.pnn.police.uk and/or telephone 0141 534 8877 / 585 8318.

Anyone who has confirmed their attendance must bring photographic ID on the day and sign in at entry.  Late access to the meeting will not be permitted and therefore all interested observers are requested to arrive 10 minutes before the formal meeting commences.

For those unable to attend in person, the meeting will be available to watch live or recorded (within one hour of the meeting) through our Livestream broadcast:

https://new.livestream.com/accounts/5307060/SPATues24February2015Edinburgh

AGENDA

CLOSED SESSION

1. Chair’s Opening Remarks - Vic Emery, Chair

 -  Apologies: Nil
 -  Declarations of Interest
 -  Matters Arising 

2. MINUTES for APPROVAL - Vic Emery, Chair

2.1 CLOSED Minutes of Board Meeting held 17th December 2015 

3. CLOSED MINUTES for NOTING - Vic Emery, Chair
 
3.1 Minutes of Closed Finance and Investment Committee held 24th November 2014

3.2 Minutes of Closed HR and Remuneration Committee held 27th November 2014

3.3 Minutes of Closed Complaints & Conduct Committee held 16th September 2014

3.4 Minutes of Closed Complaints & Conduct Committee held 16th September 2014 (*Members sight only)

3.5 Minutes of Closed Complaints & Conduct Committee held 19th November 2014

3.6 Minutes of Closed Complaints & Conduct Committee held 19th November 2014 (*Members sight only)

3.7 Minutes of Closed Audit & Risk Committee held 9th June 2014

3.8 Minutes of Closed Audit & Risk Committee held 23rd October 2014

3.9 Minutes of Closed Audit & Risk Committee held 12th December 2014 

4. CLOSED Rolling Action Register - Vic Emery, Chair

The Board is asked to Note the updates and status of the Closed Action Log.
 
5. FOR APPROVAL: Non-Competitive Action FM Contract for the Repair, Maintenance And Minor Project Works at Legacy SPSA premises and the Scottish Crime Campus - Susan Mitchell, Director of Corporate Services

APPROVAL for Non-Competitive Action to the continuation of a contractual arrangement with Mitie FM for the provision of Facilities Management services (repair, maintenance and minor project works) at legacy SPSA premises and the Scottish Crime Campus. Noting that this was APPROVED for recommendation by the Finance & Investment Committee on 26th January Compliant with S28 Scheme of Administration. 

6. SPA Quarterly Risk Report - Tom McMahon, Director of Strategy & Performance

STANDING ITEM UPDATE that is reported to the SPA Board Meeting every Quarter. The last report was given 30th October 2014.
 
7. Police Scotland Quarterly Risk Report - Susan Mitchell, Director of Corporate Services

STANDING ITEM Update that is reported to the SPA Board Meeting every Quarter. The last report was given 30th October 2014.
 
8. Police Scotland Update on Heightened Police Security Threat - ACC Ruaraidh Nicolson

VERBAL UPDATE requested on the measures being implemented by Police Scotland in respect to the current increased security threat. 

ANY OTHER BUSINESS
 
PUBLIC SESSION

9. Chair’s Opening Remarks

-  Apologies: Nil
-  Declarations of Interest
-  Matters Arising Vic Emery, Chair

10. MINUTES for APPROVAL - Vic Emery, Chair

10.1 Minutes of Board Meeting held 17th December 2014 
 
11. PUBLIC MINUTES for NOTING - Vic Emery, Chair
 
11.1 Minutes of Finance and Investment Committee held 24th November 2014

11.2 Minutes of HR and Remuneration Committee held 27th November 2014

11.3 Minutes of Complaints & Conduct Committee held 16th September 2014

11.4 Minutes of Complaints & Conduct Committee held 19th November 2014

11.5 Minutes of Audit & Risk Committee held 9th June 2014

11.6 Minutes of Audit & Risk Committee held 23rd October 2014 

12. Rolling Action Register - Vic Emery, Chair

The Board is asked to Note the updates and status of the Action Log.
 
13. PAPER WITHDRAWN
 
14. Chief Constable’s Report - Sir Stephen House, Chief Constable

STANDING ITEM
 
15. Forensics Services Report - Tom Nelson, Director of Forensic Services, SPA

STANDING ITEM 

16. FOR ENDORSEMENT: Joint Agreement on Police Policy Engagement ‘Strengthening Police Decision Making, Strengthening Policing By Consent' - John McCroskie. Director of Communications & Engagement, SPA

17. FOR CONSULTATION: Police Scotland Communications and Engagement Strategy - Alison Shields, Head of Corporate Communications, Police Scotland

Responding to ACTION SPABM-300414-001 “To support the Police Scotland Corporate Strategy, PS Strategic Communication and External Engagement Strategy to be presented to Members for information and comment”.
Compliant with S11 Scheme of Administration.
 
STANDING ITEMS

18. SPA Quarterly Risk Report - Tom McMahon, Director of Strategy & Performance
 
STANDING ITEM Update that is reported to the SPA Board Meeting every Quarter. The last report was given 30th October 2014. 

19. Police Scotland Quarterly Risk Report - Susan Mitchell, Director of Corporate Services

STANDING ITEM Update that is reported to the SPA Board Meeting every Quarter. The last report was given 30th October 2014. 

20. Human Resource - John Gillies, Director of People & Development, Police Scotland

STANDING ITEM 

21. Health, Safety and Wellbeing - John Gillies, Director of People & Development, Police Scotland

STANDING ITEM 

22.  Finance - Janet Murray, Director of Financial Services, Police Scotland

STANDING ITEM
 
23. Chief Executive’s Report - John Foley, Chief Executive, SPA

STANDING ITEM
 
ANY OTHER BUSINESS - Vic Emery, Chair


APPROVED BOARD MINUTE

Approved Board Minute - 24 February 2015