Board Meeting - Edinburgh

Date:
31 May 2018
Time:
09.30 - 16.00
Location:
COSLA Conference Centre
19 Haymarket Yards
Edinburgh
EH12 5BH

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPALiaison@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: 

https://livestream.com/SPA/Edinburgh

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

1. Welcome and Apologies

2. Declarations of interest

3. Minute and Rolling Action Log

3.1 Submit Minute of the meeting held on 2 May 2018 for approval.

3.2 Submit rolling action log.

4. Decisions since last Board meeting
 In accordance with section 25 of the SPA’s Governance Framework, the Board approved a Settlement of Litigation on 11 May 2018

5. Decision on taking business in private
 In accordance with paragraph 27 of the SPA Governance Framework, the Board will decide whether items 14 - 20 should be considered in private.

6. Interim Chief Constable’s Report
 Report submitted for discussion by Deputy Chief Constable Iain Livingstone,
 Interim Chief Constable, Police Scotland (paper B 05.2018/01)

7. Police Scotland – 5 Year Review
 Report submitted for discussion by Deputy Chief Constable Iain Livingstone,
 Interim Chief Constable, Police Scotland (paper B 05.2018/02)

8. 2026 – Serving a Changing Scotland
 8.1 Digital Data and ICT Strategy Report submitted for APPROVAL by
  David Page, Deputy Chief Officer, Police Scotland (paper B 05.2018/03)

9.   Performance Reports
 9.1 Financial Performance Report – 2017/18 Indicative Outturn submitted for discussion by James Gray, Chief Financial Officer, Police Scotland (paper B 05.20180531/04)
 9.2 PS Performance Report Quarter 4 submitted for discussion by Deputy Chief Constable, Iain Livingstone, Interim Chief Constable, Police Scotland (B 05.2018/05)
 9.3 Forensic Services Performance Report Quarter 4 submitted for discussion by Tom Nelson, Director Forensic Services, Scottish Police Authority (paper B 05.2018/06)

10. Scottish Police Authority
 10.1 Report submitted for noting by Susan Deacon, Chair (paper B.2018/07)
 10.2 Report submitted for noting by Kenneth Hogg, Interim Chief Officer (paper B 05.2018/08)

11. Governance and Accountability
 11.1 Improving SPA Corporate Governance Arrangements:  Next Phase
  Report for APPROVAL by Kenneth Hogg, Interim Chief Officer, Scottish Police Authority (paper B 05.2018/09)

12. BTP Integration Project Update
 Verbal report for discussion by Tom McMahon, Director of Business Integration, Police Scotland

13. Committee Reports
 Chairs will provide a brief report on business progressed at the following meetings:
 13.1 Complaints and Conduct
 13.2 Forensic Services
 13.3 Finance (paper B 05.2018/10)
 13.4 Succession Planning and Appointments (paper B 05.2018/11)
 13.5 Policing
 

Items of Business in Private

14. Rolling Action Log
 14.1 Submit Minute of the meeting relating to items held in private on 2 May 2018 for approval
 14.2 Submit rolling action log relating to items previously considered in private

15. Prevent Activity Update  
 Report submitted for discussion by Johnny Gwynne, Deputy Chief Constable and Martin Black, Detective Chief Inspector, Police Scotland (paper B 05.2018/12)

16. Risk Management Reporting – Quarter 4 2017/18
 16.1 PS Risk Management Report
  Report submitted for discussion by Fiona Davidson, Interim Risk Manager, Police Scotland (paper B 05.2018/13)
 16.2 SPA Risk Management Report
  Report submitted for discussion by Graham Stickle, Risk and Policy, Scottish Police Authority (paper B 05.2018/14)

17. Internal Audit Contract
 Report submitted for APPROVAL by Paul Donovan, Headof ICT Commercial Strategy & Procurement, Police Scotland (paper B 05.2018/15)

18. Strengthening Resilience within the Police Scotland Leadership Team
 Report submitted for APPROVAL by DCC Livingstone, Interim Chief Constable, Police Scotland (paper B 05.2018/16)

19. SPA Capacity and Capability Business Case
 Report submitted for APPROVAL by Kenneth Hogg Interim Chief Officer, Scottish Police Authority (paper B 05.2018/17)

20. Employment Tribunal
 Report submitted for discussion by Robin Johnston, Head of Legal and Compliance, Scottish Police Authority (paper B 05.2018/18)

Approved Board Minute - 31 May 2018