Board Meeting - Stirling

Date:
27 February 2018
Time:
10.00 - 16.00
Location:
Stirling Court Hotel
University of Stirling
Stirling
FK9 4LA

This meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPALiaison@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: https://livestream.com/SPA/Stirling27Feb

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

PUBLIC QUESTIONS: In summer 2017, the SPA Board introduced a facility allowing the public to participate and inform the SPA’s scrutiny of policing during board meetings held in public. The Board would therefore welcome relevant questions in advance of Board meetings.

Questions must be submitted via e-mail to the SPA at the following address: SPApublicvoice@spa.pnn.police.uk and should arrive no later than noon on Monday 26 February. While every effort will be made to raise relevant questions during the Board's consideration, we cannot guarantee that every question will be addressed at the meeting. Questions submitted which are related to items on the meeting agenda are most likely to inform members scrutiny of issues.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

A G E N D A 

1. Welcome and Apologies

2. Declarations of interest
Members should declare any financial and non-financial interests they have in any item of  business at the meeting, identifying the relevant agenda item, and the nature of the interest.

3. Minute and Rolling Action Log

3.1 The Minute of the Board meeting held on 19 December 2017 is submitted for (a) approval as a correct record and (b) matters arising:

3.2 The updated rolling action log is submitted for (a) noting with regard to progress on open actions and (b) consideration of the recommendation to close those actions deemed to be complete.

4. Decisions since last Board meeting
Following the Board’s decision on 19 December 2017 to establish a Complaints and Conduct Committee, and in accordance with section 25 of the SPA’s Governance Framework, the Board approved membership of the Committee on 10 January 2018.

5. Decision on taking business in private
In accordance with paragraph 27 of the SPA Governance Framework, the Board will decide whether the items 14 - 22 should be considered in private.

6. Leadership, Governance and Accountability
Report submitted by Susan Deacon, Chair, Scottish Police Authority
Report submitted by Kenneth Hogg, Interim Chief Officer, Scottish Police Authority

7. DCC Designate’s Report
Verbal report from Iain Livingstone, Deputy Chief Constable Designate

8. Draft Annual Police Plan 2018/19 and Presentation
Scottish Police Authority Contextual Note submitted by Kenneth Hogg, Interim Chief Officer, Scottish Police Authority
Report and draft Annual Police Plan presented by Iain Livingstone, Deputy Chief Constable Designate

9. BTP Integration Project Plan
Verbal report and presentation submitted by Tom McMahon, Director of Business Integration, Police Scotland

10. Police Scotland Performance Reporting:

10.1 Performance Report Quarter 3 2017/18
Report submitted by Iain Livingstone, Deputy Chief Constable Designate

10.2 Police Scotland Performance Framework
Scottish Police Authority Contextual Note submitted by Stephen Jones, Interim Director of Planning and Corporate Support, Scottish Police Authority
Report submitted by Iain Livingstone, Deputy Chief Constable Designate

10.3 Financial Performance Report Quarter 3 2017/18
Report submitted by James Gray, Chief Financial Officer, Police Scotland

11. Scottish Police Authority Forensic Services Performance Report Quarter 3 2017/18
Report submitted by Tom Nelson, Director of Forensic Services

12. Development of 2018/19 Budget
Report submitted by James Gray, Chief Financial Officer, Police Scotland

13. Committee Reports
Committee Chairs will provide a brief report on business progressed at the following meetings:

13.1 Audit Committee (met on 22 January 2018)

13.2 Complaints & Conduct Committee (met on 15 January, 29 January, 8 February, 20 February 2018 workshop)

13.3 Finance Committee (met on 7 February 2018)

13.4 Forensic Services Committee (met on 15 February 2018)

13.5 People Committee (met on 14 February 2018)

13.6 Policing Committee (met on 5 February 2018)

 

Items of Business in Private

14. Prevent Duties - Activity Update
Report submitted by Steve Johnson, Assistant Chief Constable and Martin Black, Detective Chief Inspector, Police Scotland

15. Staff Pay and Reward Modernisation – Negotiating Parameters
Report submitted by Jude Helliker, Director of People and Development, Police Scotland

16. Staff Pay Proposal
Report submitted by Jude Helliker, Director of People and Development, Police Scotland

17. Risk Management Reporting Quarter 3 2017/18

17.1 PS Risk Management Report

Report submitted by Fiona Davidson, Interim Risk Manager, Police Scotland

17.2 SPA Risk Management Report
Report submitted by Graham Stickle, Risk and Policy, Scottish Police Authority

18. Contracts and Procurement

18.1 Contract Award Recommendation for Provision of Face to Face Interpreting, Translation and Transcription Services 

Report submitted by Colette Sherry, Head of Commercial Services, Police Scotland

18.2 Contract Award Recommendation for Conducted Energy Devices and Associated Equipment Contract

Report submitted by Colette Sherry, Head of Commercial Services, Police Scotland

19. Estates

19.1 Collaborative Opportunity – Kirkcaldy Police Station / Scottish Courts & Tribunal Service (SCTS)
Report submitted by Colette Sherry, Head of Commercial Services, Police Scotland

20. Minutes and Rolling Action Log

20.1 The minutes of those parts of the following meetings where items were considered in private are submitted for (a) approval as a correct record and (b) matters arising:

20.1.1 Minute of the Board meeting held on 31 October 2017 *

20.1.2 Minute of the Board meeting held on 7 November 2017 *

20.1.3 Minute of the Board meeting held on 23 November 2017

20.1.4 Minute of the Board meeting held on 28 November 2017

20.1.5 Minute of the Board meeting held on 19 December 2017

20.1.6 Minute of the Board meeting held on 6 February 2018
* For noting only, due the absence of key contributors and given the passage of time.

20.2 The updated rolling action log relating to items previously considered in private is submitted for (a) noting with regard to progress on open actions and (b) consideration of the recommendation to close those actions deemed to be complete.

21. Police Scotland Senior Officer Recruitment
Verbal report submitted by Kenneth Hogg, Interim Chief Officer, Scottish Police Authority

22. Employment Tribunal
Report submitted by Robin Johnston, Head of Legal and Compliance, Scottish Police Authority

Notes

• If you have any questions about the agenda or meeting arrangements, please contact Catherine MacIntyre Scottish Police Authority, c/o 1 Pacific Quay, Glasgow, G51 1DZ Tel:  01786 896 893/ 01786 896 878  or email catherine.macintyre@spa.pnn.police.uk

Agenda Item(s) with Supporting Papers

Subject to agreement by the Board at agenda item 5 above, the following Items of business will be considered in private for the reasons noted below:

Items 14, 17, 20 and 22 contain information may prejudice national security, legal proceedings (including misconduct or disciplinary proceedings), or police operations, in accordance with section 27(b) of the SPA’s Governance Framework.

Items 14, 15, 16, 18, 19 and 20 contains information that is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff, in accordance with section 27(e) of the SPA’s Governance Framework.

Item 21 contains information where an obligation of confidentiality exists in respect of the information that is to be discussed.

Approved Board Minute - 27 February 2018