Closed Board Meeting - Stirling

Date:
28 November 2017
Location:
Stirling


Date: Tuesday 28 November 2017
Time: CLOSED Session: 09.30 – 12.15
Venue:  Stirling Court Hotel, Stirling
Chair:  Andrew Flanagan

1. Introduction / Welcome * 
1.1   Chair’s Opening Remarks
1.2   Apologies
1.3   Declarations of Interest
1.4   Any other business


2. Minute and Actions from the Last Meeting*(For Approval) : 
2.1   Minute of Closed Board Meeting held 31 October 2017
2.2   Minute of Closed Board Meeting held 31 October 2017
2.3   Minute of Closed Board Meeting held 7 November 2017
2.4   Minute of Closed Board Meeting held 7 November 2017
2.5   Rolling Action Log
2.6   Rolling Action Log

3. Matters Arising *

ITEMS OF BUSINESS

4. SPA Priorities (Verbal Update) - Kenneth Hogg, Chief Officer, SPA

5. Final Annual Report & Accounts 2016/17:  
Rationale – SPA Governance Framework Section 27 (f) where the matter being discussed must be referred to the Scottish Government or placed before the Scottish Parliament before it is placed in the public domain.)
5.1  Annual Report and Accounts for the Scottish Police Authority for the Year to 31 March 2017 - John Foley, SPA Chief Executive / James Gray, PS CFO
5.2  Audit Scotland 2016/17 Annual Audit Report to Members and the Auditor General for Scotland - Stephen Boyle, Audit Scotland 

The SPA Board is asked to:
APPROVE the Annual Report and Accounts for 2016/17

6. The 2016/17 Audit of the Scottish Police Authority (Section 22 Report) - Stephen Boyle, Audit Scotland - VERBAL UPDATE
Rationale – SPA Governance Framework Section 27 (f) where the matter being discussed must be referred to the Scottish Government or placed before the Scottish Parliament before it is placed in the public domain.)

7. Staff Pay and Reward Modernisation Business Case (For Approval) - Jude Helliker, PS  
(Rationale – SPA Governance Framework Section 27 (e): where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisations change or to significant changes to the terms and conditions of staff.)

8. WTD Overtime Claim (Police Officers) (For Approval) - Jude Helliker, PS     
(Rationale – SPA Governance Framework Section 27 (e): where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisations change or to significant changes to the terms and conditions of staff.)

9. Business Justification Cases:  (For Approval)  
(Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff; and Section 27 (f) where the matter being discussed must be referred to the Scottish Government or placed before the Scottish Parliament before it is placed in the public domain.)
9.1   Transformation Resource Control - James Gray, CFO, PS
9.2   Voluntary Redundancy/Voluntary Early Retirement 2017/18 - Jude Helliker, PS  

10. Contracts and Procurement:  (For Approval) - Colette Sherry, PS  
(Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff.)
10.1   Contract Award Recommendation for the Provision of Soft FM Services
10.2   Contract Award Recommendation for the Framework Call Off for Vehicle Purchasing
10.3   Contract Award Recommendation – Police Scotland Airwave Terminal Refresh

11. Committee Chairs’ Reports: * - Committee Chairs
(Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff.)
11.1   Audit
11.2   Finance
11.3   Forensic Services
11.4   People
11.5   Policing

12. AOB* - Andrew Flanagan, Chair, SPA

13. Closed Session Board Workplan * - Andrew Flanagan, Chair, SPA

14. DATE OF NEXT MEETING: * - Andrew Flanagan, Chair, SPA
CLOSED SESSION – Tuesday 19 December 2017 , Dundee
PUBLIC SESSION - Tuesday 19 December 2017, Dundee