Public Board Meeting - Dundee

Date:
19 December 2017
Time:
10.00
Location:
Apex City Quay
1 West Victoria Dock Road
Dundee
DD1 3JP

The public session of this meeting is open for members of the public, interested parties and media representatives to attend. Please confirm your attendance in advance by email to SPALiaison@spa.pnn.police.uk or telephone 01786 896 878.

Please note, in the interest of safety and security, please be advised that bags larger than A3 size will not be permitted within the Public Board venue.  Attendees with larger sized bags will be asked to arrange alternative storage prior to admission (storage can not be provided).

For those unable to attend in person, the meeting will be available to watch live or recorded (within 24 hours of the meeting) through our dedicated Livestream channel: 

https://livestream.com/SPA/Dundee

However, please note that due to streaming over the internet, several factors, including the specification of the device you are using to view the meeting, as well as your internet connection speed bandwidth, may affect the quality of your live viewing experience.

PUBLIC QUESTIONS: In summer 2017, the SPA Board introduced a facility allowing the public to participate and inform the SPA’s scrutiny of policing during board meetings held in public. The Board would therefore welcome relevant questions in advance of public Board meetings.
Questions must be submitted via e-mail to the SPA at the following address: SPApublicvoice@spa.pnn.police.uk and should arrive no later than noon on Monday 18 December. While every effort will be made to raise relevant questions during the Board's consideration, we cannot guarantee that every question will be addressed at the meeting. Questions submitted which are related to items on the meeting agenda are most likely to inform members scrutiny of issues.

In line with our standing orders, the papers for this meeting will be 3 working days in advance of the meeting.

Date: Tuesday 19 December 2017
Time: Items of Business in PUBLIC Session:     10.00 – 13.00
Items of Business in PRIVATE Session:    13.30 – 15.45
Venue:  Apex City Quay Hotel, Dundee
Chair:  Susan Deacon


ITEMS OF BUSINESS IN PUBLIC SESSION 

1. Introduction / Welcome * - Susan Deacon, Chair, SPA (Verbal Report)
1.1   Chair’s Opening Remarks
1.2   Apologies
1.3   Declarations of Interest
1.4   Any other business

2. Minute and Actions from previous meeting: * - Susan Deacon, Chair, SPA
(FOR APPROVAL)
2.1   Minute of Board Meeting held 28 November 2017
2.2   Rolling Action Log

3. Matters Arising - Susan Deacon, Chair, SPA (Verbal Report)

4. Private Session Business: * - Susan Deacon, Chair, SPA
4.1    Summary Note from Closed Session Board Meeting held on 28 November 2017
4.2    Confirmation of Private Session business for 19 December 2017 (Verbal Report)

Scottish Police Authority:

5. Leadership and Governance - Susan Deacon, Chair, SPA/Kenneth Hogg, Chief Officer, SPA (Verbal Report)

Operational Policing:

6.1   Chief Constable’s Update - DCC (Designate) Iain Livingstone (Verbal Report)
6.2   Independent assurance Report on the use of firearms ranges and armouries within Police Scotland - DCC (Designate) Iain Livingstone
6.3   Specialist Operational Support: - DCC Johnny Gwynne, PS/ ACC Nelson Telfer, PS
        6.3.1   Police Officer Safety – Use of Conducted Energy Device (CED) (Taser)
        6.3.2   Armed Deployment Model
        6.3.3   Unmanned Aerial Vehicles (UAVs)

Transformation and Change:

7.1   Serving a Changing Scotland 3 Year Implementation Plan  (FOR APPROVAL) - DCC (Designate) Iain Livingstone/ DCO David Page, PS
7.2   British Transport Police (BTP) Integration Update - Tom McMahon, PS
7.3   Contact Command and Control Project Update - ACC Nelson Telfer, PS

Legislation and Compliance:

8.1   Data Protection Overview - DCO David Page, PS
8.2   General Data Protection Regulation (GDPR) Police Scotland Preparedness - DCO David Page, PS
8.3   General Data Protection Regulation (GDPR) SPA Preparedness - Robin Johnston, Legal Advisor, SPA

SPA Governance

9.    Establishing a Complaints and Conduct Committee (For Approval) - Robin Johnston, Legal Advisor, SPA

SPA Business Activities:

10.1   Forensic Services Director’s Report - Tom Nelson, SPA
10.2   Independent Custody Visiting Report - John McCroskie/Brian McFadyen, SPA

SPA Committee Chairs’ Reports - Committee Chairs

11.1   Audit (not met since last Board meeting)
11.2   Finance (Verbal Report)
11.3   Forensic Services (not met since last Board meeting)
11.4   People
11.5   Policing (not met since last Board meeting)

12.    AOB - Susan Deacon, Chair, SPA (Verbal Report)

13.    DATE OF NEXT BOARD MEETING: *  27 February 2018 (QPR), venue tbc (Verbal Report)

ITEMS OF BUSINESS IN PRIVATE SESSION

14.   Minute and Actions from previous meeting: * - Susan Deacon, Chair, SPA (Verbal Report)

Consideration of the Minute and Action Log from the meeting held on 28 November 2017 will be carried forward
to the next Board meeting on 27 February 2018.

Transformation and Change

15.1  Staff Pay and Reward Modernisation Draft Negotiating Strategy/Parameters (FOR APPROVAL)
(Rationale – SPA Governance Framework Section 27 (e): where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisations change or to significant changes to the terms and conditions of staff.)

15.2   Business Justification Cases: (FOR APPROVAL)
(Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff; and Section 27 (f):where the matter being discussed must be referred to the Scottish Government or placed before the Scottish Parliament before it is placed in the public domain.)

         15.2.1   Voluntary Redundancy/Voluntary Early Retirement 2018/19 - Jude Helliker, PS
         15.2.2   Telematics - Colette Sherry, PS
         15.2.3   Automatic Number Place Recognition (ANPR) Colette Sherry/ACC NelsonTelfer

15.3   Utilisation of Professional Services - DCO David Page, PS
Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff.)

16.  AOB - Susan Deacon, Chair, SPA (Verbal Report)

  • Business Case for Voluntary Redundancy/Voluntary Early Retirement 2017/18
    Rationale - SPA Corporate Governance Framework Section 27 (e):  where any of the information to be discussed is commercially sensitive, financially sensitive, relates to proposals for significant organisational change or to significant changes to the terms and conditions of staff; and
    Section 27 (f):where the matter being discussed must be referred to the Scottish Government or placed before the Scottish Parliament before it is placed in the public domain.

17.   Senior Officer Matters
Rationale - SPA Corporate Governance Framework Section 27 (b):  where public discussion of the information may prejudice national security, legal proceedings (including misconduct or disciplinary proceedings), or police operations.)

18.  DATE OF NEXT BOARD MEETING: *  27 February 2018 (QPR), venue tbc - Susan Deacon, Chair, SPA (Verbal Report)