Finance and Investment Committee

Date:
10 November 2015
Time:
10:00 - 13:30
Location:
1 Pacific Quay, Glasgow, G51 1DZ

PUBLIC SESSION - Graham Houston, Chair

1. Chair’s Opening Remarks
Welcome and Introduction
Apologies: Paul Rooney
Declarations of Interest
Any Other Competent Business 

2.1 MINUTES for APPROVAL: Minute of Finance & Investment Committee Meeting held 29th September 2015
2.2  Rolling Action Register:  Members are asked to Note the updates and status of the Public Action Log 

STANDING ITEMS
3.  Financial Position - Janet Murray, Director of Finance, Police Scotland
3.1  Financial Position Report (Period 6) – FOR CONSULTATION

4.  CAPITAL REPORT 2015/16 - Susan Mitchell, Director of Corporate Services Police Scotland
4.1 Physical Resources Capital Plan (Period 6) – FOR CONSULTATION
 
5.  FINANCIAL POLICIES AND PROTOCOLS

New - No items brought forward
 
Compliance - No items brought forward

For Review - No items brought forward 


6. ICT: Progress Update 2015/16 – FOR CONSULTATION - Martin Leven, Director of Information Technology, Police Scotland

7. ESTATES - Susan Mitchell, Director of Corporate Services, Police Scotland
New Property & Operating Leases, etc.

7.1  Charging for Shared Residential Accommodation - Stornoway, Kirkwall, Portree and Aviemore (FOR APPROVAL)

Leases- nil

Disposals
7.2 Estate Change - Police Office at Inverkip (FOR APPROVAL)
7.3 Estate Change - Police Office at Kingussie (FOR APPROVAL)
7.4 Estate Change - Police Office at Killmallie (FOR APPROVAL)
7.5 Estate Change - Police Office at Menzieshill (FOR APPROVAL)
7.6 Estate Change - Police Office at Aberfeldy (FOR APPROVAL) 

8. CONTRACTS & PROCUREMENT - Susan Mitchell, Director of Corporate Services, Police Scotland

New and above £500k (if in budget) - Nil
 
Exceeding £1 million (if in budget) - Nil

Other - Nil 

9.  AOCB - Graham Houston, Chair

CLOSED SESSION - Graham Houston, Chair

10. Chair’s Opening Remarks
Welcome and Introduction
Apologies: Paul Rooney
Declarations of Interest
Any Other Competent Business 

11.1  MINUTES for APPROVAL: Minute of Finance & Investment Committee Meeting held 29th September 2015
11.2 CLOSED Rolling Action Register:  Members are asked to NOTE the updates and status of the Closed Action Log 

12. CONTRACTS & PROCUREMENT - Susan Mitchell, Director of Corporate Services, Police Scotland

12.1  Award Recommendation for Provision of Accident Damage Repairs (FOR RECOMMENDATION TO SPA BOARD)

12.2  Award Recommendation for the Motor Vehicles Framework - Purchase of Vehicles Further Competition Cat F Turnkey Vans (FOR APPROVAL)

12.3  Solicitor Consultation Rooms Phase 2 (FOR APPROVAL)
 
13. NON-COMPETITIVE ACTIONS - Susan Mitchell, Director of Corporate Services, Police Scotland
13.1 Non Competitive Action for DNA Analysis Equipment Maintenance and Analysis Consumables (FOR APPROVAL)
13.2 Support & Maintenance for Vigilant Alarm System & Rapido Tetra Radio Alarms (FOR APPROVAL)
13.3 DCS Fingerprint Capture MEL Equipment Upgrade   (FOR APPROVAL)
 
14. ESTATES - Susan Mitchell, Director of Corporate Services, Police Scotland

Disposals
14.1 Sale of 173 Pitt Street – (FOR APPROVAL)
14.2 Estate Change – Police Office at Kilsyth (FOR APPROVAL)

15. VR/VER REPORT - Janet Murray, Director of Financial Services, Police Scotland
15.1 VR/VER update - FOR CONSULTATION   

16.  BUDGET - Janet Murray, Director of Financial Services, Police Scotland
16.1 Comprehensive Spending Review next round - FOR NOTING

17. Charging for Events - Chief Supt Mark Williams Div Commander ‘E’ Division
17.1 Hogmanay Resource Planning - FOR APPROVAL

18. AOCB - Graham Houston, Chair

APPROVED FINANCE AND INVESTMENT MINUTE - 10 NOVEMBER 2015