Finance and Investment Committee - 29 September 2015

Date:
29 September 2015
Time:
10:00 - 13:30
Location:
SPA Headquarters, 1 Pacific Quay, Glasgow, G51 1DZ

Due to the heightened security threat, members of the public, interested attendees, media representatives etc will only be granted access to SPA public meetings providing they give advance notice of attendance by email to SPALiaison@spa.pnn.police.uk or telephone 0141 534 8852.

Anyone who has confirmed their attendance must bring photographic ID on the day and sign in at entry.  Late access to the meeting will not be permitted and therefore all interested observers are requested to arrive 10 minutes before the formal meeting commences.

PUBLIC SESSION
1. Chair’s Opening Remarks - Paul Rooney, Chair
- Welcome and Introduction
- Apologies: nil
- Declarations of Interest
- Any Other Competent Business 

2.1 MINUTES for APPROVAL:  Minute of Finance & Investment Committee Meeting held 21st August 2015

2.2  Rolling Action Register:  Members are asked to Note the updates and status of the Public Action Log 

STANDING ITEMS
3. Financial Position
3.1 Financial Position Report (Period 4) – FOR CONSULTATION - Janet Murray, Director of Finance, Police Scotland

4. CAPITAL REPORT 2015/16
4.1 Physical Resources Capital Plan (Period 4) – FOR CONSULTATION - Susan Mitchell, Director of Corporate Services Police Scotland

5. FINANCIAL POLICIES AND PROTOCOLS

New - No items brought forward
Compliance - No items brought forward
For Review - No items brought forward 

6. ICT: Progress and Strategy Update 2015/16 – FOR CONSULTATION - Martin Leven, Director of Information Technology, Police Scotland

7. ESTATES - Susan Mitchell, Director of Corporate Services, Police Scotland

New Property & Operating Leases, etc. - No items brought forward

Leases
7.1  Termination of Lease, Whitehill Neighbourhood Centre, Hamilton FOR APPROVAL

Disposals
7.2  Police Office at Prestwick – FOR APPROVAL

8. CONTRACTS & PROCUREMENT

New and above £500k (if in budget) - No items brought forward
 
Exceeding £1 million (if in budget) - No items brought forward

Other - No items brought forward

9.  AOCB - Paul Rooney, Chair

CLOSED SESSION

10. Chair’s Opening Remarks - Paul Rooney, Chair
- Welcome and Introduction
- Apologies: nil
- Declarations of Interest
- Any Other Competent Business 

11.1  MINUTES for APPROVAL: Minute of Finance & Investment Committee Meeting held 21st August 2015
11.2 CLOSED Rolling Action Register:  Members are asked to NOTE the updates and status of the Closed Action Log

12. Risk
12.1 PS Risk Register - FOR CONSULTATION - Janet Murray, Director of Financial Services, Police Scotland
12.2 SPA Risk Register - FOR CONSULTATION - Amy McDonald, Director of Financial Accountabilities, SPA

13. CONTRACTS & PROCUREMENT - Susan Mitchell, Director of Corporate Services, Police Scotland
13.1 Procurement Process and Contract Award for the Uplift and Transportation of Deceased Persons - Update FOR CONSULTATION

14. NON-COMPETITIVE ACTIONS - Susan Mitchell, Director of Corporate Services, Police Scotland
14.1 Short-Term Extension re Uplift and Transportation of Deceased Persons - FOR APPROVAL
14.2 NCA E-Fit (Facial Identification) Licence & Support Extension for SPA - Forensic Services – FOR APPROVAL
 
15.

15.1  Offers Received for Two Surplus Properties in Glasgow - FOR APPROVAL
15.2  Contract Award for Provision of Horse Boxes - FOR APPROVAL
15.3  Provision of Air Support – Helicopter - FOR APPROVAL
15.4  Craigmillar Custody Extension – Update - FOR CONSULTATION Susan Mitchell, Director of Corporate Services, Police Scotland

16. VR/VER REPORT
16.1 VR/VER update - FOR CONSULTATION Janet Murray, Director of Financial Services, Police Scotland
17.  BUDGET

17.1  Revised Capital Plan – FOR APPROVAL - Janet Murray, Director of Financial Services, Police Scotland
17.2  Budget 2015/16 - FOR CONSULTATION
 
18. STRATEGY
18.1 SPA Financial Strategic Intent - FOR CONSULTATION - Amy McDonald, Director of Financial Accountabilities, SPA

19. AOCB - Paul Rooney, Chair

APPROVED FINANCE AND INVESTMENT MINUTE - 29 SEPTEMBER 2015