Finance and Investment Committee - 21 August 2015

Date:
21 August 2015
Time:
10:00 - 13:30
Location:

SPA

Pacific Quay

Glasgow

G51 1DZ

Due to the heightened security threat, members of the public, interested attendees, media representatives etc will only be granted access to SPA public meetings providing they give advance notice of attendance by email to SPALiaison@spa.pnn.police.uk or telephone 0141 534 8852.

Anyone who has confirmed their attendance must bring photographic ID on the day and sign in at entry.  Late access to the meeting will not be permitted and therefore all interested observers are requested to arrive 10 minutes before the formal meeting commences.

AGENDA

CLOSED SESSION
1. Chair’s Opening Remarks - Paul Rooney, Chair
- Welcome and Introduction
- Apologies: nil
- Declarations of Interest
- Any Other Competent Business 

2.1  MINUTES for APPROVAL: Minute of Finance & Investment Committee Meeting held 26th May 2015 - Paul Rooney, Chair, Chair

2.2  CLOSED Rolling Action Register: Paul Rooney, Chair

3.  SPA Budget Action Plan 2015/16 - FOR CONSULTATION - Amy McDonald, Director of Financial Accountability, SPA

4.  NON-COMPETITIVE ACTIONS - Martin Leven  Director of Information Technology, Police Scotland
4.1  Print Room Equipment Contract Extension– FOR APPROVAL

4.2  Support and Maintenance of APD Aspire CRM – FOR APPROVAL

4.3  Support and Maintenance of Legacy Grampian Cortex ICCS – FOR APPROVAL

4.4  Job Evaluation Upgrade and Support – FOR APPROVAL

4.5  Upgrade to Dundee Integrated Communications Control System – FOR APPROVAL

4.6  Upgrade to Bilston Glen Voice Recording Equipment – FOR APPROVAL 

5. VR/VER REPORT - Janet Murray, Director of Financial Services, Police Scotland
5.1 VR/VER quarter 1 position - FOR CONSULTATION
 
6.  BUSINESS CASES - ACC Val Thomson, Police Scotland
6.1  C3 Stages 7 Outline Business Case – FOR APPROVAL

7. FLEET - Tony Chalk, Fleet Manager, Police Scotland
7.1  Fleet Strategy / Purchase of Vehicles – FOR RECOMMENDATION TO THE SPA BOARD
 
8.  AOCB - Paul Rooney, Chair
8.1  Public Sector Pay Remit 2015 -  FOR RECOMMENDATION TO THE SPA BOARD
 

PUBLIC SESSION 
9. Chair’s Opening Remarks - Paul Rooney, Chair, Chair
- Welcome and Introduction
- Apologies: Nil
- Declarations of Interest
- Any Other Competent Business 

10.1 MINUTES for APPROVAL: Minute of Finance & Investment Committee Meeting held 26th May 2015 - Paul Rooney, Chair, Chair

10.2  Rolling Action Register: Paul Rooney, Chair

STANDING ITEMS
11.  Quarter 1 MANAGEMENT ACCOUNTS - Janet Murray, Director of Finance, Police Scotland

12.   CAPITAL REPORT 2015/16
12.1 Summary Report - Janet Murray, Director of Finance, Police Scotland - INCLUDED WITHIN ITEM 11

12.2 Physical Resources Capital Plan: Paper submitted for consultation - Susan Mitchell, Director of Corporate Services, Police Scotland

13.  FINANCIAL POLICIES AND PROTOCOLS - - Janet Murray, Director of Finance, Police Scotland

New - No items brought forward
 
Compliance

13.1  Charging for Events Policy – FOR APPROVAL

For Review - No items brought forward 

14.  BUDGET – No items brought forward 

15.  ICT: Progress and Strategy Update 2015/16– FOR CONSULTATION - Martin Leven, Director of Information Technology, Police Scotland

16. ESTATES - Susan Mitchell, Director of Corporate Services, Police Scotland

New Property & Operating Leases, etc. - No items brought forward

Leases – No items brought forward

Disposals
16.1  Sale of Police Office at Napier Road, Glenrothes– FOR APPROVAL

16.2  Sale of Police Box at Rose Street– FOR APPROVAL

16.3  Sale of House at Glencoe– FOR APPROVAL

17. CONTRACTS & PROCUREMENT - Susan Mitchell, Director of Corporate Services, Police Scotland

New and above £500k (if in budget)
17.1  Hosted Voice at Legacy Strathclyde– FOR APPROVAL

17.2  Provision of DNA Interpretation Software Solution – (verbal update)
 
Exceeding £1 million (if in budget) - No items brought forward

Other - No items brought forward 

18.  NON-COMPETITIVE ACTIONS - No items brought forward 

19.  AOCB - Paul Rooney, Chair

APPROVED FINANCE AND INVESTMENT MINUTE - 21 AUGUST 2015