Finance and Investment Committee - 16 March 2015

Date:
16 March 2015
Time:
10:00 - 13:30
Location:
1 Pacific Quay, Glasgow, G52 1DZ

PUBLIC SESSION

ITEMS OF BUSINESS

1.Welcome and Introduction - Paul Rooney, Chair

1.1 Apologies
1.2 Declarations of Interest
1.3 Any Other Competent Business
 
2. Minute of Meeting held 26th January 2015 (submitted for approval as a correct record) - Paul Rooney, Chair

3. Review of Rolling Public Session Action Register - Paul Rooney, Chair

4. Monthly Management Accounts 2014/15 (to February 2014) – FOR NOTING (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS

5. Capital Report 2014/15 - FOR NOTING (submitted as a Standing Agenda Item)
5.1 Summary Report (month 11) - Janet Murray, Director of Financial Services, PSoS
5.2 Building Works Legacy Projects (month 11) - Susan Mitchell, Director of Corporate Services, PSoS

6. Financial Policies and Protocols
 
New
Nil – nothing brought forward

Compliance
Nil – nothing brought forward

Review
Nil – nothing brought forward 

7. Budget – nil no items brought forward
  
8. VR/VER NVRP Report - FOR NOTING (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS


9. Risk
9.1 PSoS Risk - FOR NOTING (submitted as a Standing Agenda Item and reported on a quarterly basis) - Janet Murray, Director of Financial Services, PSoS
9.2 SPA Risk - FOR NOTING (submitted as a Standing Agenda Item and reported on a quarterly basis) - Amy McDonald, Director of Financial Accountabilities SPA

10. ICT
10.1 ICT Update – Capital Spend (submitted as a Standing Agenda Item) - Martin Leven/Gordon Downie, PSoS

11. Estates, Property and Fleet - Susan Mitchell, Director of Corporate Services, PSoS
       
New Property & Operating Leases, etc.

Leases
11.1  Future of Police Scotland Radio Site Portfolio – FOR APPROVAL
11.2  Radio Mast Licence at Randolphfield – FOR APPROVAL
        
Disposals
11.3  Termination of Lease-200 Ashgrove Road, Aberdeen – FOR  APPROVAL
11.4  Termination of Lease 254/256 Causewayside, Edinburgh – FOR  APPROVAL
11.5  Disposal of Police Houses at Kames and Inverary – FOR  APPROVAL
11.6  Lease of Land at Kittybrewster Police Office – FOR APPROVAL
   
12. Business Cases
Nil – nothing brought forward

13. Contracts and Procurement

New and above £500k if in budget – nil no items brought forward
 
Exceeding £1 million if in budget – nil no items brought forward
   
Other - Nil – nothing brought forward
  
14.  Non Competitive Action - Nil – nothing brought forward 
15.  Any Other Competent Business - Paul Rooney, Chair

CLOSED SESSION

16. Minute of Closed Meeting held 26th January 2015 (submitted for approval as a correct record) - Paul Rooney, Chair

17. Review of Rolling Closed Meeting Action Register - Paul Rooney, Chair

18. Non-Competitive Actions - Gordon Downie, Head of IT Commercial Strategy and Procurement PSOS
18.1 Scottish Intelligence Database (SID) Support and Maintenance Extension – FOR APPROVAL
18.2 LANDesk National Service Desk Support and Maintenance Extension  – FOR APPROVAL
18.3 Virgin Point to Point Network Link Rental/Support Extension  – FOR APPROVAL
18.4 Capita Point to Point Network Link Rental/Support Extension – FOR APPROVAL
18.5 ABM for Zedasuite (Impact System) Contract Extension – FOR APPROVAL
18.6 Progress Software Support and Maintenance Extension – FOR APPROVAL
18.7 Pronto Mobile Data Software Support and Maintenance Extension (Legacy L&B) – FOR APPROVAL
18.8 BT Redcare Extension – FOR APPROVAL
18.9 Capita ICCS Support and Maintenance – FOR APPROVAL
18.10 Frequentis ICCS Upgrade – FOR APPROVAL
18.11 IBM i2 Contract Extension (Home Office / IBM i2 Access for All agreement) – FOR APPROVAL

19. Disposals - Alan Cormack, Head of Logistics, PSOS
19.1 Offers received for five surplus properties in Glasgow – FOR APPROVAL
19.2 Offer received for surplus property at Lauder Road, Earlston - – FOR APPROVAL
 
20. Cybercrime – FOR APPROVAL - Chief Superintendent Steven Wilson

21. Finance - Amy McDonald, Director of Financial Accountabilities SPA
21.1 Budget Assurance Paper - FOR NOTING
21.2 Forensic Services Budget - FOR NOTING (submitted in response to Action FIC-CS-20150116-002)
21.3 SPA Financial Strategy - FOR NOTING
 
22. 2015/16 Budget - FOR RECOMMENDATION TO SPA BOARD FOR APPROVAL - Janet Murray, Director of Financial Services, PSoS

23.  Any Other Competent Business - Paul Rooney, Chair

APPROVED FINANCE AND INVESTMENT MINUTE - 16 MARCH 2015