Finance and Investment Committee - 24 November 2014

Date:
24 November 2014
Time:
11:00 - 13:30
Location:
Glasgow City Chambers, George Square, Glasgow

PUBLIC SESSION

ITEMS OF BUSINESS

1.  Welcome and Introduction - Paul Rooney, Chair
1.1  Apologies
1.2  Declarations of Interest
1.3  Any Other Competent Business
 
2.  Minute of Meeting held 27th October 2014 (submitted for approval as a correct record) - Paul Rooney, Chair

3.  Review of Rolling Public Session Action Register - Paul Rooney, Chair

4.  Monthly Management Accounts 2014/15 (to October 2014) – FOR NOTING (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS

5.  Capital Report 2014/15 - FOR NOTING (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS
5.1 Summary Report (month 7)
5.2 Building Works Legacy Projects (month 7) 

6.  Financial Policies and Protocols
 
New
Nil – nothing brought forward

Compliance
Nil – nothing brought forward

Review
Nil – nothing brought forward

7.  Budget – nil nothing brought forward
 
8.  Risk - FOR NOTING Janet Murray/Amy McDonald

9.  VR/ER NVRP Report - FOR NOTING - Janet Murray, Director of Financial Services, PSoS

10.  ICT Update - Martin Leven
10.1  ICT Capital Spend Report 2014/15 update - FOR NOTING (This paper is submitted in response to Action FIC-20141027-003)
10.2  ICT Reform - FOR NOTING (This paper is submitted in response to an action ref  FIC-20141027-004)
 
11. Estates, Property and Fleet - Susan Mitchell, Director of Corporate Services, PSoS
       
New Property & Operating Leases, etc.
11.1  Site Share Radio Licence at Dalmally – FOR APPROVAL (Section 9 SPA Scheme of Administration)

Leases - nil no items brought forward
       
Disposals
11.2  Disposal of Surplus Property (173 Pitt Street, Glasgow) – FOR APPROVAL (Section 9 SPA Scheme of Administration)
 
12.  Bad Debt Write off Report - FOR APPROVAL - Janet Murray, Director of Financial Services, PSoS

13.  Business Cases
Nil – nothing brought forward
 
14.  Contracts and Procurement

New and above £250k if in budget – nil no items brought forward
      
Exceeding £1m if in budget – nil no items brought forward
   
Other - Nil – nothing brought forward  

15.  Non Competitive Action - Nil – nothing brought forward 

CLOSED SESSION

16. Minute of Closed Meeting held 27th October 2014  (submitted for approval as a correct record) - Paul Rooney
Chair
 
17. Review of Rolling Closed Meeting Action Register - Paul Rooney, Chair

18.  Risk - Janet Murray/Amy McDonald
 
19.  Operational Kits Consumables & Maintenance Services for DNA  Provision - FOR APPROVAL (Section 24 SPA Scheme of Administration) 
Susan Mitchell, Director of Corporate Services, PSoS

20.  Contracts and Procurement - Susan Mitchell, Director of Corporate Services, PSoS
20.1  Contract Award for the Provision of Occupational Health & Physiotherapy Services - FOR RECOMMENDATION TO SPA BOARD (Section 27 SPA Scheme of Administration) 
20.2  Contract Award for the Provision of Desktop Computers - FOR RECOMMENDATION TO SPA BOARD (Section 27 SPA Scheme of Administration)
 
21.  Charging for Events Policy – Hogmanay Celebrations 2014, Edinburgh – FOR APPROVAL (Section 4 SPA Scheme of Administration and in Closed Session in accordance with Standing Orders Section 7(b)) - Janet Murray
Director of Financial Services, PSoS
 
22.  Commonwealth Games Update (submitted as a Standing Agenda Item and in Closed Session in accordance with Standing Order 7(f)) -
Steve Allen/Ann Mellon, PSoS
22.1  CWG RRRD/Sickness Absence - FOR NOTING
22.2  CWG Update
 
23.  Public Sector Pay Policy – FOR RECOMMENDATION TO SPA BOARD - Janet Murray, PSoS

24.  Probable Outturn Report (verbal update) - FOR NOTING - Janet Murray, Director of Financial Services, PSoS

25.  Any Other Competent Business

APPROVED FINANCE AND INVESTMENT MINUTE 24 NOVEMBER 2014