Finance and Investment Committee - 27 October 2014

Date:
27 October 2014
Time:
13:30 - 16:30
Location:

Stirling Court Hotel (formerly known as Stirling Management Centre), University of Stirling, Stirling, FK9 4LA

PUBLIC SESSION

ITEMS OF BUSINESS - Paul Rooney, Chair

1.  Welcome and Introduction
1.1  Apologies
1.2  Declarations of Interest
1.3  Any Other Competent Business
 

2.  Minute of Meeting held 30th September 2014 (submitted for approval as a correct record) - Paul Rooney, Chair 

3.  Review of Rolling Public Session Action Register - Paul Rooney, Chair

4.  Monthly Management Accounts 2014/15 (to September 2014) – FOR NOTING (submitted as a Standing Agenda Item) 
Janet Murray, Director of Financial Services, PSoS

5.  Capital Report 2014/15 - FOR NOTING (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS
5.1 Revised Capital Programme/Capital Update (month 6)
5.2 Building Works Legacy Projects (month 6) 

6.  Financial Policies and Protocols - Susan Mitchell, Director of Corporate Services, PSoS
 
New
6.1  Carbon Management Plan – FOR APPROVAL (submitted under S9 - Policy and Strategy for Estates)

Compliance
Nil – nothing brought forward

Review
Nil – nothing brought forward
 
7.  Budget
7.1   Forensic Services Budget  - FOR NOTING - Amy McDonald, Director of Financial Accountability, SPA
 
8.   VR/ER NVRP Report - FOR NOTING 

9.   Estates, Property and Fleet - Susan Mitchell, Director of Corporate Services, PSoS
       
New Property & Operating Leases, etc.
9.1  Residential Accommodation, Kirkwall - FOR APPROVAL (Submitted under S9 - Policy and Strategy for Estates)
9.2  Accommodation at Aberdeen Airport - FOR APPROVAL (Submitted under S9 - Policy and Strategy for Estates)

Leases - nil 
       
Disposals
9.3  Broom Road, Inverness - FOR APPROVAL (Submitted under S9 - Policy and Strategy for Estates)

10.  Tender Evaluation for Furniture Removal Solutions, Storage and Disposal to the SPA – FOR APPROVAL (Submitted in accordance with S25 of the Scheme of Administration) - Susan Mitchell, Director of Corporate Services, PSoS
 
11.  Charges Levied 01/04/2014 - 30/09/2014 – FOR NOTING - Janet Murray, Director of Financial Services, PSoS
 
12.  Business Cases
Nil – nothing brought forward
 
13.  Contracts and Procurement - Susan Mitchell, Director of Corporate Services, PSoS

New above £250k – nil no items brought forward
     
Up to £1m if in budget – nil no items brought forward
    
New or renewed within reporting period (PSoS) Nil – nothing brought forward

Other
13.1 Procurement Strategy - FOR APPROVAL (Submitted in accordance with section (ref 8) of the scheme of administration)
13.2  Procurement Standing Orders - FOR APPROVAL (Submitted in accordance with section (ref 8) of the scheme of administration)
 
14.  Non Competitive Action - Nil – nothing brought forward 

CLOSED SESSION

15. Minute of Closed Meeting held 30th September 2014  (submitted for approval as a correct record) - Paul Rooney, Chair

16. Review of Rolling Closed Meeting Action Register - Paul Rooney, Chair

17.  Commonwealth Games Updates - Janet Murray, Director of Financial Services, PSoS
17.1  Re-Rostered Rest Days/Annual Leave - FOR NOTING
17.2  Commonwealth Games Financial Update (verbal) - FOR NOTING

18.  Any Other Competent Business

APPROVED FINANCE AND INVESTMENT MINUTE 27 OCTOBER 2014