Finance and Investment Committee - 30 September 2014

Date:
30 September 2014
Time:
14:00 - 16:30
Location:

Royal Scots Club, Edinburgh

PUBLIC SESSION

1.  Welcome and Introduction - Paul Rooney, Chair
1.1  Apologies
1.2  Declarations of Interest
1.3  Any Other Competent Business
 
2.  Minute of Meeting held 25 August 2014 (submitted for approval as a correct record) - Paul Rooney, Chair

3.  Review of Rolling Public Session Action Register - Paul Rooney, Chair

4.  Monthly Management Accounts 2014/15 (to August 2014)  (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS

5.  Capital Report 2014/15 (submitted as a Standing Agenda Item) - Janet Murray, Director of Financial Services, PSoS
5.1 Summary Report (month 5)
5.2 Building Works Legacy Projects (month 5)

6.  Financial Policies and Protocols
 
New
Nil – nothing brought forward

Compliance
Nil – nothing brought forward

Review
Nil – nothing brought forward

7.  Budget - Nil – nothing brought forward - Janet Murray, Director of Financial Services, PSoS

8.  VR/ER NVRP Report - FOR NOTING - Janet Murray, Director of Financial Services, PSoS

9.  Estates, Property and Fleet - Susan Mitchell, Director of Corporate Services, PSoS
       
New Property & Operating Leases, etc.

Nil – nothing brought forward

Leases
9.1  Fortrose Police Office – FOR APPROVAL (Submitted in accordance with Section 9 of the Scheme of Administration)
9.2  St Stephen's House - FOR APPROVAL (Submitted in accordance with Section 25 of the Scheme of Administration)
9.3  Tarbert Police Office - FOR APPROVAL (Submitted in accordance with Section 25 of the Scheme of Administration)
9.4  Girvan Police Office - FOR APPROVAL (Submitted in accordance with Section 9 of the Scheme of Administration)
       
Disposals
Nil – nothing brought forward
     
10.  Business Cases
Nil – nothing brought forward
 
11.  Contracts and Procurement - Susan Mitchell, Director of Corporate Services, PSoS

New above £250k – nil no items brought forward
      
Up to £1m if in budget
11.1  Purchase of Cat I Vans – FOR APPROVAL (Submitted in accordance with Section 25 of the Scheme of Administration)

New or renewed within reporting period (PSoS)
Nil – nothing brought forward

Other
11.2  Procurement Strategy – FOR APPROVAL (Submitted in In accordance with section (ref 8) of the scheme of administration)
11.3  Standing orders - FOR APPROVAL (Submitted in In accordance with section (ref 8) of the scheme of administration) 

12.  Non Competitive Action
Nil – nothing brought forward

CLOSED SESSION

13. Minute of Closed Meeting held 25th August 2014  (submitted for approval as a correct record) - Paul Rooney, Chair
 
14. Review of Rolling Closed Meeting Action Register - Paul Rooney, Chair

15. POCA update (verbal update) - FOR NOTING - DCC Livingstone
 
16.  ICT Update - Chief Superintendent Alec Hippman
16.1  i6 Update – FOR NOTING 

17.  Commonwealth Games Financial Update  - FOR NOTING (submitted as a Standing Agenda Item) - DCC Steve Allen/ Ann Mellon Police Service of Scotland

18.  Commonwealth Games Re-Rostered Rest Days - FOR NOTING (submitted in response to Action FIC-CS-20140825-003) - Janet Murray, Director of Financial Services, PSoS

19.  Carbon Management Plan - FOR APPROVAL (Submitted in accordance with Section 9 of the Scheme of Administration and in response to Action FIC- 20140331- 006) - Susan Mitchell, Director of Corporate Services, PSoS

20.  Ryder Cup Full Cost Recovery – FOR APPROVAL - Janet Murray, Director of Financial Services, PSoS

21.  VR/VER Projected Releases – FOR NOTING (submitted in response to Action FIC-20140825-006) - Janet Murray, Director of Financial Services, PSoS

22.  Contracts and Procurement - Susan Mitchell, Director of Corporate Services, PSoS
22.1 Contract Award for Provision of Recovery, Storage & Disposal Scheme (Vehicles) – FOR APPROVAL (Submitted in accordance with Section 24 Scheme of Administration.)
22.2  Contract Award for Uplift & Transportation of Deceased Bodies - FOR APPROVAL (Submitted in accordance with Section 24 Scheme of Administration)
  
23.  Any Other Competent Business - Paul Rooney, Chair

APPROVED FINANCE AND INVESTMENT MINUTE 30 SEPTEMBER 2014