Finance and Investment Committee - 25 August 2014

Date:
25 August 2014
Time:
11:00 - 13:30
Location:

Glasgow City Chambers, George Square, Glasgow

PUBLIC SESSION

ITEMS OF BUSINESS - Paul Rooney, Chair

1. Welcome and Introduction
1.1 Apologies
1.2 Declarations of Interest
1.3 Any Other Competent Business
 
2.   Minute of Meeting held 25 July 2014 (submitted for approval as a correct record) - Paul Rooney, Chair

3.   Review of Rolling Public Session Action Register - Paul Rooney, Chair

4.   Monthly Management Accounts 2014/15 (to July 2014) - Janet Murray, Director of Financial Services, PSoS

5.   Capital Report 2014/15 - Janet Murray, Director of Financial Services, PSoS
5.1 Summary Report (month 4)
5.2 Building Works Legacy Projects (month 4) 

6.  Financial Policies and Protocols - Janet Murray, Director of Financial Services, PSoS
 
New
Nil – nothing brought forward

Compliance
Nil – nothing brought forward

Review
Nil – nothing brought forward 

7.  Budget - Nil – nothing brought forward - Janet Murray, Director of Financial Services, PSoS

8.   VR/ER NVRP Report - FOR NOTING - Janet Murray, Director of Financial Services, PSoS


9.   Estates, Property and Fleet - Susan Mitchell, Director of Corporate Services, PSoS
       
New Property & Operating Leases, etc.
Nil – nothing brought forward

Leases
9.1  Lease of Office in Girvan – FOR APPROVAL
       
Disposals
9.2  Disposal of Land at Cumbernauld Police Office – FOR APPROVAL
9.3  Dilapidation Settlement, Castle Street, Aberdeen – FOR APPROVAL 
     
10.  Fleet Valuation – FOR NOTING (in response to request for information as per Action FIC-20140728-006)

11.  SPA Committee Business Planner for 2014/15 for Finance & Investment Committee - FOR NOTING (in response to request for information as per Action FIC20140331-008)
 Amy McDonald, Director of Financial Accountability, SPA

12.  Business Cases
Nil – nothing brought forward
 
13.  Contracts and Procurement - Susan Mitchell, Director of Corporate Services, PSoS

New above £250k
Nil – nothing brought forward
  
Up to £1m if in budget
Nil – nothing brought forward

New or renewed within reporting period (PSoS)
Nil – nothing brought forward

14. Non Competitive Action
Nil – nothing brought forward 

15.  Future Capital Receipts 14/15 – FOR NOTING - Janet Murray, Director of Financial Services, PSoS
 
16.  Risk Register - Janet Murray, Director of Financial Services, PSoS

CLOSED SESSION

17. Minute of Closed Meeting held 25th July 2014  (submitted for approval as a correct record) - Paul Rooney, Chair
 
18. Review of Rolling Closed Meeting Action Register - Paul Rooney, Chair

19. Newly Identified Cost Reductions 2014/15 Budget – FOR NOTING (brought forward in response to Action FIC-20140728-004) - Janet Murray, Director of Financial Services, PSoS

20. POCA Money (verbal update) – FOR NOTING (brought forward in response to Action FIC-20140630-011) 
Janet Murray, Director of Financial Services, PSoS

21.  Commonwealth Games Re-Rostered Rest Days & TOIL – FOR NOTING (brought forward in response to Action FIC-CS-20140728-002) 
ACC Wayne Mawson, PSoS

22.  Commonwealth Games Financial Update – FOR NOTING - DCC Steve Allen/Ann Mellon, PSoS

23.  Criminal Justice Bill Costs – FOR NOTING (brought forward in response to Action FIC-20140630-002) - ACC Malcom Graham, ACC


24.  Tender Evaluation for the Supply and Delivery and Installation of Furniture – FOR APPROVAL - Susan Mitchell, Director of Corporate Services, PSoS

25.  Contract Award – Category F Beat Vehicles – FOR APPROVAL 
Susan Mitchell, Director of Corporate Services, PSoS

26.  Any Other Competent Business - Paul Rooney, Chair

26.1  Commonwealth Games Risk
26.2  VR/VER 2015/16 

APPROVED FINANCE AND INVESTMENT MINUTE 25 AUGUST 2014