Finance Commitee

Date:
15 May 2018
Time:
09.30 - 15.00
Location:
SPA
1 Pacific Quay
Glasgow
G51 1DZ

In line with the Governance Framework, the papers will be available 3 working days in advance of the meeting.

Please note this agenda is subject to change.

1. Introduction/Welcome - Elaine Wilkinson, Committee Chair
1.1 Chair’s Opening Remarks
1.2 Apologies
1.3 Declarations of Interest
1.4 Any other business
1.5 Committee Business Conducted by Correspondence/Special Meeting Since Last Meeting

2. Minute and Actions from previous meeting (For Approval) - Elaine Wilkinson, Committee Chair
2.1 Minute of Finance Committee Meeting held 6th March 2018
2.2 Rolling Action Log

3. Matters Arising - Elaine Wilkinson, Committee Chair

4. Private Session Business:
4.1 Confirmation of Private Session business for 15th May 2018 - Elaine Wilkinson, Chair, SPA

5. Financial Reporting
5.1 2017/18 Indicative Out-Turn - James Gray, Chief Financial Officer, Police Scotland
5.2 2018/19 Capital and Reform Monthly Profiling - James Gray, Chief Financial Officer, Police Scotland

6. Police Scotland Income and Bad Debt Handling Review and Policy Improvements - James Gray, Chief Financial Officer, Police Scotland

7. Police Scotland Finance Re-Organisation Update and Transition Arrangements - James Gray, Chief Financial Officer, Police Scotland

8. Payroll Project Update - James Gray, Chief Financial Officer, Police Scotland

9. SPA Internal Audit Report - Financial Ledger James Gray, Chief Financial Officer, Police Scotland

10.1 SPA Corporate Budget Management and Month End Guidelines - Hilary Pearce, Interim Director Improvement & Assurance, SPA

10.2 SPA Forensics Corporate Budget Management and Month End Guidelines - Amy McDonald, 2026 Forensics Modermnisation Project Manager SPA

11. Committee Work Plan - Elaine Wilkinson, Committee Chair, SPA

12. Any Other Business - Elaine Wilkinson, Committee Chair, SPA

Items of business in Private

13. Minute and Actions from previous Private Meeting (For Approval)
13.1 Minute of Closed Finance Committee Meeting held 6th March 2018
13.2  Rolling Private Action Log

14. Matters Arising, Elaine Wilkinson, Committee Chair, SPA

15. Business Cases
15.1 Initial Business Case - Criminal Justice Hub Project - Supt Barry Blair

15.2 Initial Business Case - Productions Remodelling Projects - Supt Barry Blair

15.3 Initial Business Case - Core Operational Solutions (COS) - Colin McIvor

15.4 Full Business Case – Innovation Project - Kirsty Campbell, Police Scotland

16. Contract Award
16.1 Recommendation Report for the Provision of Internal Audit Services - Colette Sherry, Head of Commercial Services, Police Scotland

17. Police Scotland Finance Re-Organisation Update and Transition Arrangements - James Gray, Chief Financial Officer, Police Scotland

18. Payroll Project Update - James Gray, Chief Financial Officer, Police Scotland

19. Any Other Business - Elaine Wilkinson, Committee Chair, SPA

APPROVED MINUTE FROM FINANCE COMMITTEE MEETING ON 15th MAY 2018