Finance Committee

Date:
8 November 2017
Time:
09.30
Location:

Scottish Police Authority
Pacific Quay
Glasgow

The public session of this meeting is open for members of the public, interested parties and media representatives to attend and observe.

Please confirm your attendance in advance by email to SPALiaison@spa.pnn.police.uk or telephone 01786 896 873.

1. Introduction / Welcome - Elaine Wilkinson, Committee Chair, SPA
1.1 Chair’s Opening Remarks
1.2 Apologies
1.3 Declarations of Interest
1.4 Any other business
1.5 Committee Business Conducted by Correspondence/Special Meeting Since Last Meeting

2. Minute and Actions from previous meeting: (For Approval) - Elaine Wilkinson, Chair, SPA
2.1  Minute of Public Finance Committee Meeting held 14th September 2017
2.2 Summary of Business Conducted at Finance Committee Closed Session held 14th September 2017
2.3  Rolling Action Log 

3. Matters Arising - Elaine Wilkinson, Committee Chair, SPA

ITEMS OF BUSINESS

4. Financial Performance Reporting - James Gray, James Gray, Chief Financial Officer, Police Scotland
4.1 17/18 Monthly Financial Performance Report (Q2)
4.2 Review of TOIL/Annual Leave Management
4.3 Report on Officer/Staff Numbers by Rank/Grade and Numbers of Temporary Promotions 

5. Internal Audit Reports - David Page, Deputy Chief Officer, Police Scotland
5.1 Budget Setting
5.2 Strategic Planning
5.3 Commercial Excellence Programme
5.4 Service Delivery
5.5 Software Development Testing
5.6 Non Pay Expenditure

6. Financial Planning - James Gray, Chief Financial Officer, Police Scotland
6.1 Capital Planning Strategy
 
7. British Transport Police Financial Update* - James Gray, Chief Financial Officer, Police Scotland
7.1  Timeline Review 

8. Committee Work Plan - Elaine Wilkinson, Committee Chair, SPA

9. AOB * Elaine Wilkinson, Committee Chair, SPA

10. DATE OF NEXT MEETING: 18th December 2017

CLOSED SESSION

1. Introduction / Welcome - Elaine Wilkinson, Committee Chair, SPA
1.1  Chair’s Opening Remarks
1.2  Apologies
1.3  Declarations of Interest
1.4  Any Other Business
1.5 Committee Business Conducted Since Last Meeting

2. Minute and Actions from previous meeting: (For Approval) - Elaine Wilkinson, Committee Chair, SPA
2.1 Minute of Closed Finance Committee Meeting held 14th September 2017
2.2 Rolling Action Log 

3. Matters Arising - Elaine Wilkinson, Committee Chair, SPA

ITEMS OF BUSINESS

4. 2017/18 Financial Plans - James Gray, Chief Financial Officer, Police Scotland (Items taken in Private in accordance with SPA Governance Framework, Section 27 (e) – financial and commercial sensitivity)
4.1 Autumn and Spring Budget Revisions – Timelines and Proposed Returns
4.2  DCC/DCO Efficiency Plans - David Page, Deputy Chief Officer, Police Scotland
4.3 Reform Expenditure – Timeline and Roles - James Gray, Chief Financial Officer,

5. Commercial Excellence Programme – Progress review (Item taken in Private in accordance with SPA Governance Framework, Section 27 (e) – financial and commercial sensitivity) Colette Sherry, Head of Commercial Services, Police Scotland

6. Payroll Interim Solution – James Gray, Chief Financial Officer, Police Scotland Update (Item taken in Private in accordance with SPA Governance Framework, Section 27 (e) – commercial sensitivity)
 
7. VR/VER Scheme 2018/19 – Proposals - Nicky Page, Head of People Management, Police Scotland  (Items taken in Private in accordance with SPA Governance Framework, Section 27 (e) – significant organisational change, or significant changes to the terms and conditions of staff) 

8. Procurement - Colette Sherry, Head of Commercial Services,  Police Scotland (Item taken in Private in accordance with SPA Governance Framework, Section 27 (e) – financial and commercial sensitivity)
8.1 Contract Award Recommendation for the Provision of Soft FM Services
8.2 Contract Award Recommendation for the Framework Call Off for Vehicle Purchasing
8.3 Contract Award Recommendation – Police Scotland Airwave Terminal Refresh
8.4 Business Case for Digital Integrated Communications Control System 

9. Business Cases - James Gray, Chief Financial Officer, Police Scotland (Item taken in Private in accordance with SPA Governance Framework, Section 27 (e) – financial and commercial sensitivity)
9.1 Business Case for Transformation Resources
9.2 Business Case for Voluntary Redundancy/Voluntary Early Retirement
 
10. Police Scotland Scheme of Delegation - James Gray, Chief Financial Officer, Police Scotland (Items taken in Private in accordance with SPA Governance Framework, Section 27 (g) – document still in draft) 

11. Police Scotland Finance Transformation Programme – Presentation - Fraser McLaren, Interim Finance transformation Change Lead, Police Scotland (Items taken in Private in accordance with SPA Governance Framework, Section 27 (e) – significant organisational change, or significant changes to the terms and conditions of staff) 

12. Committee Work Plan - Elaine Wilkinson, Committee Chair, SPA

13. AOB - Elaine Wilkinson, Committee Chair, SPA

14. DATE OF NEXT MEETING: 18th December 2017 

Approved Finance Committee Minute from 08 November 2017